McKibbon Bakery makes all sales of its bread to retailers on account. Cash receipts arrive by mail, usually within 30 days of the sale. Gary Jepson opens envelopes and separates the cheques from the accompanying remittance advices. Jepson forwards the cheques to another employee, who makes the daily bank deposit but has no access to the accounting records. Jepson sends the remittance advices, which show the amount of cash received, to the accounting department for entry in the accounts. Jepson's only other duty is to grant sales allowances to customers. (Recall that a sales allowance decreases the amount that the customer must pay.) When he receives a customer cheque for less than the full amount of the invoice, he records the sales allowance and forwards the document to the accounting department.
Required
You are the new controller of McKibbon Bakery. Write a memo to the company president, John Senick, identifying the internal control weakness in this situation. State how to correct the weakness.