Management has requested a review of internal control over cash disbursements for parts and supplies purchased at manufacturing plants. Cash disbursements are centrally processed at corporate headquarters based on disbursement vouchers prepared and approved at manufacturing plants. Each manufacturing plant purchases parts and supplies for its own production needs.

In response to management?s request, a thorough evaluation of internal control over disbursements for manufacturing plant purchases of parts and supplies is being planned. As a preliminary step in planning the engagement, each plant manager has been requested to provide a written description of his or her plant?s procedures for processing disbursement vouchers for parts and supplies. Presented below are some excerpts from one of the written descriptions.

1. The purchasing department acts on purchase requisitions issued by the parts department.

2. A software application generates prenumbered purchase orders based on information submitted by buyers in purchasing.

3. Receiving has complete access to purchase order information in the IT system.

4. When goods are received, the receiving department logs the shipment in the IT system by indicating that the purchase order was received and forwards this electronically to accounts payable.

5. When the vendor invoice is received, it is entered into the IT system and matched electronically with purchase order and receiving information. Discrepancies are printed on an exception report for follow-up by accounts payable personnel.

6. The software application checks the clerical accuracy of information on vendor invoices. Discrepancies are printed on an exception report for follow-up by accounts payable personnel.

7. A prenumbered disbursement is prepared and forwarded along with supporting documentation to the plant controller who reviews and approves the voucher.

8. Supporting documents are returned to accounts payable for filing, and approved disbursement vouchers are forwarded to corporate headquarters for payment.

9. A report listing checks issued by corporate headquarters is received and promptly filed by accounts payable.

Required

For each of the disbursement system procedures listed above, state whether the procedure is consistent with good internal control and describe how each procedure strengthens or weakens internal control.

Transcribed Image Text:

Strengthens or Weakens Purchase requisitions provide the authorization for purchasing to order. Consistent/Inconsistent 1. (Example) Consistent