1. Keep file names short and relevant. 2. If using a date, use the format Year-Month-Day (four digit year, two digit month, two digit day): YYYY MM-DD or YYYYMM or YYYYYYYY. This will maintain chronological order. 3. Include a leading zero for numbers 0-9. This will maintain the numeric order in the file directory. 4. Order the elements in a file name according to the way the file will be retrieved. If records are retrieved according to their date, that element should appear first. If they are retrieved according to their description, that element should appear first. Tip File names of records relating to recurring events (e.g., meeting minutes, regular periodic reports, budget planning documents) should include both the date and the event. When deciding the order of the elements, date first will usually be appropriate for events that are time specific and recurring. Event first will usually be appropriate for events that are infrequent. 5. Avoid descriptive terms regarding format or version (e.g. draft, memo) at the start of file names. Tip When using personal names, always give family name at the start of file name and use a standard format for first names. 6. The version number of a record should be indicated in its file name by the use of " v " followed by the version number. Read the following document on Electronic Naming Conventions. Keeping in mind the 6 tips that are outlined on how to name your files properly, look at the following examples and rewrite them in the proper naming convention: Example 1 2021-09-04 Student Awards 2022-03-30 Awards Banquet 2023-07-15 Faculty Recognition Example 2 Minutes 2023 Minutes 2023 Revised Minutes 2023 Revised 2 Example 3 Draft Exam Draft Course Outline 2022-2023 Final Exam Final Course Outline 2022-2023 1. Keep file names short and relevant. 2. If using a date, use the format Year-Month-Day (four digit year, two digit month, two digit day): YYYY MM-DD or YYYYMM or YYYYYYYY. This will maintain chronological order. 3. Include a leading zero for numbers 0-9. This will maintain the numeric order in the file directory. 4. Order the elements in a file name according to the way the file will be retrieved. If records are retrieved according to their date, that element should appear first. If they are retrieved according to their description, that element should appear first. Tip File names of records relating to recurring events (e.g., meeting minutes, regular periodic reports, budget planning documents) should include both the date and the event. When deciding the order of the elements, date first will usually be appropriate for events that are time specific and recurring. Event first will usually be appropriate for events that are infrequent. 5. Avoid descriptive terms regarding format or version (e.g. draft, memo) at the start of file names. Tip When using personal names, always give family name at the start of file name and use a standard format for first names. 6. The version number of a record should be indicated in its file name by the use of " v " followed by the version number. Read the following document on Electronic Naming Conventions. Keeping in mind the 6 tips that are outlined on how to name your files properly, look at the following examples and rewrite them in the proper naming convention: Example 1 2021-09-04 Student Awards 2022-03-30 Awards Banquet 2023-07-15 Faculty Recognition Example 2 Minutes 2023 Minutes 2023 Revised Minutes 2023 Revised 2 Example 3 Draft Exam Draft Course Outline 2022-2023 Final Exam Final Course Outline 2022-2023
