1 | PWW:WBR Scenario 1 Performance Education 2017 Professional Business Writing PWW:WBR Accounting Scenario - PAYROLL Your company currently has an in-house payroll processing department with two full time employees that are employed to facilitate the end to end payroll processing and related compliance activities. With a focus on processing efficiency and cost reduction, management is interested in outsourcing payroll to an external provider. Your manager has met with the team to discuss the issues highlighted in the above scenario and shared with you the meeting minutes that took place in your offices. You were commissioned to write a professional business report to investigate the issues raised, their impact on the business and suggest recommendations focussing on both efficiency and cost. Based on the Meeting Minutes and the scenario: - Discuss the issues raised in the scenario and meeting minutes within your group - Come up with an approach to investigate these in your company - Conduct a research on possible solutions - Suggest recommendations to your manager Additional information: - 85 employees in your company - 2 current accounting staff in the department ($ 50,000 yearly salary per staff) - Full payroll outsourcing cost at $20 per staff - Basic payroll outsourcing cost at $2 per staff (additional support would be required by the Finance Department) 2 Minutes - Accounting Department Meeting Date 28 February 2017 Start Time 3pm Finish Time 4.15pm Location Board Room Chairperson John White, Managing Director Minute Taker Maria Klaric Present Student 1, Student 2, Student 3, Student 4 Apologies None Objective To discuss payroll issues Agenda Item Discussion/outcome/decisions Action Items Name Deadline 1 Apologies None 2 Confirmation of Previous Minutes Accepted and confirmed Seconded by MK 3 Matters Arising Nil 4 Current budget/payroll issues Next year's financial budget has been approved with a 35% decrease in funds. Board members instructed HR to downsize the Accounting Department starting by payroll. The main focus of the discussion was related to the efficiency and cost of this function including some issues raised by employees. John White 5 Possible solutions Outsource the payroll function to a third party. * Write a business report highlighting the findings and recommendations based on the above points and the actions. Investigate the current payroll issues and their impact on the employees and the organisation. Research possible accounting software vendors/outsourcing companies based on our needs. Share your findings and technical assessment of each and recommend one vendor. Students 1,2,3 and 4 Students 1,2,3 and 4 Students 1,2,3 and 4 WBR assessment due date 6 Any Other Business Nil 7 Close/Next Meeting 15 December 2018, Board Room