10. 11. 12. 13. 14. 15. Collect and collate acknowledgements. Submit copies with your portfolio for the assessor. Prepare any documentation that is required for the meeting. This can inciude handouts, fact sheets, spreadsheets, agendas, etc. Submit copies of all documents plus the completed agenda to your assessor. Make sure that documentation is accurate, and that the agenda follows an appropriate agenda format. Distribute documentation that must he read prior to the meeting to participants within designated timelines. Alternately, you might print and prepare the documentation for handing out at the meeting. Make sure you prepare spare sets of documents. At the meeting: - provide minutes from the previous meeting [Submit copies to your assessor) - take accurate notes and produce a set of meeting minutes that reect a true and accurate account of the meeting, and that follow an appropriate format for minutes of meetings [Submit copies to your assessor} Check the minutes for accuracy, proofread them or have someone else proofread them. Submit them for approval by the nominated person, then despatch copies of minutes in a timely manner. Ensure that copies are sent to all of the relevant stakeholders. Explain how you will ensure that documentation and consultation processes are culturally appropriate. Prepare and present an oral report with a number of dened sections, in order to provide information to someone who was unable to attend. Clarify the points made in the meeting. You will need to provide documented evidence that you have done these things. Be prepared to demonstrate your skills and answer a range of verbal questions put to you by your assessor. Your assessor will explain the minimum acceptable responses rem] i red