1.a. Using either the Statement of Ethical Professional Practice issued by the Institute of Management Accountants (IMA) or The Code of Ethics for Professional Accountants published by CIMA as your guide, determine whether there is an ethical issue for you in this scenario.

Within your answer apply the Codes fundamental principles/standards (i.e. integrity, objectivity, competence and confidentiality) to the case data and explain whether each is a relevant factor when determining Rachels ethical position

Assuming that you are Rachel Brown, discuss what you would do to resolve this situation.

1.b. Apply the eithical codes of IMA or CIMA to analysis the issue and the consequences of violation of these codes according to the story below

1.c. suggestion of alternative courses of actions

1.d Identify the relevant stakeholders.

Rachel Brown had sought out her old friend, Brady Pine, to discuss her employment situation. Rachel and Brady had both graduated in 2005 from Mackenzie King University, and then studied together to attain their CMA designations in 2008. Soon thereafter, Brady was promoted quickly within his division of a large multi-national auto supply company, and now held the position of vice-president/controller. Rachel, on the other hand, had temporarily removed herself from full-time employment in 2010 to raise her young daughter. She kept herself up-to-date professionally and handled the occasional short-term consulting assignment. Six months ago, Rachel had re-entered the workforce, her return accelerated by the fact that her husband, David, had been stricken by a debilitating illness.

It had surprised Rachel somewhat that she was able to land a position quickly as controller and office manager for Omega Chemical Inc., a small, privately-held producer of specialty chemicals used in testing labs and other manufacturing firms. Omega was a relatively new and growing company with innovative ideas, and Rachel was pleased and excited to have had the good fortune to join its management team. Today, however, meeting with her CMA colleague and trusted friend, Rachel was troubled.

"I dont know what to do, Brady. I thought I was taking on an ideal position, an emerging company, with flexible working hours, decent pay and a good benefits package to help with Davids medical expenses. But the situation sure turned sour quickly. I really dont know who to talk to. In fact, Brady, Im not sure that I should be talking to you".

"Nonsense," said Brady, "You know you can count on me after all weve been through together. Tell me whats going on."

"Well," said Rachel, "Initially, things were going very well for Omega Chemical. None of the larger companies were interested in the small niche market that Omega had carved out. Sales grew rapidly and, because of our success, Superior, the big integrated chemical conglomerate, set up a subsidiary to compete with us. Since then, weve taken a real hit in sales and profits. Our business is down 30 per cent, and the new plant that we built in Hudson three years ago is operating at 50 per cent of capacity."

"Thats certainly not good news," said Brady, "Have you got your expenditures under control?"

"I gather we were never very good at cost control and internal controls were virtually non-existent. When we were growing so quickly, sales were more important than costs. When things got tough, they dismissed my predecessor and hired me. They told me that I could have free rein to implement whatever I thought was necessary. And boy, are some changes ever necessary! Our senior staff really dont know the difference between personal and corporate spending, and I think our sales and marketing expenses are double what they should be. It will be a challenge to sort that out, but Im pretty sure I can get this under control. The really big problem that has me worried is our rural development grant."

"I dont know a lot about government grant programs," cautioned Brady, "but tell me more."

"When business fell off, Michael Omega, our president, attended a seminar on how to get government grants. He discovered that a matching program was available for firms to establish rural manufacturing facilities. So, Michael and our V.P. of operations submitted a grant proposal for us to manufacture chemicals in Hiawatha, a remote village with about 2500 people, where the mines have been phasing out. The proposal was simply an adaptation of an earlier unsuccessful grant application for our Hudson operations. The government must have been real anxious for someone to locate in Hiawatha, because the new proposal was accepted in a wink this time. Moreover, both levels of government have provided matching funds of $750,000, a total of one and a half million in government money. They also guaranteed a bank loan for us of $750,000, and we used the loan proceeds as our contribution."

"Well, that sounds great, Rachel. Whats the problem?"

"After the funds were provided, we rented a temporary facility in Hiawatha and we hired a few staff there to maintain the building. However, we told the Ministry of Rural Development that the new equipment needed to be tested and the manufacturing process needed to be developed further. So the equipment was delivered to our Hudson facility. The equipment is currently being used there to streamline our manufacturing of a new line of chemicals that should allow us to regain much of the market share we lost to Superior. The problem is that the grant requires us to use the funds in Hiawatha."

Brady jumped in, "But will anybody check on how the funds are really being used?"

"Thats what Im worried about, Brady. At the present time, one of my tasks is to ensure that optimistic reports are sent about how the development work is coming. In the short run, I could handle this because there was a real need to shake down this new equipment. The supplier had suggested two months, but we have already been testing the equipment for six months in Hudson, and Michael is hoping that we can continue to test it for a full year."

"Well, after the year, theyll simply move the equipment up to Hiawatha and your problems will be over!"

"No, Brady, thats when my problems will really start. You see, there is absolutely no way that we can turn a profit up in Hiawatha. We would have to transport all the raw materials up there, and then ship the finished product back here. Superior will soon be competing in our new line of chemicals and, even though they dont have our advanced technology as yet, they will be able to beat us on cost because of the transportation factor."

"I see. Then youll have to shut down operations and return the funds?"

Rachels reply was terse. "We cant. If we shut down operations here, we dont have enough funds to repay the loan and, apart from Superior, I doubt we could find a buyer for the equipment. Besides, we would be operating below break-even on the balance of our operations."

"Wow! Major problems. Does management have any ideas on how to work things out?"

"Well, the size of this new equipment is quite portable as only small quantities of the chemicals are produced in each batch. Michael would like to ship the equipment to Hiawatha for a startup phase, and temporarily move workers up there from the Hudson plant, while the government publicity photos are being taken. After a discreet period of time, hell return the equipment to Hudson, and bring the workers back down. Well continue to produce chemicals in Hiawatha with a few local workers, but the real operations will be here in Hudson. The grant contract states that the company is obligated to produce in Hiawatha for a minimum of three years. So, Michael figures that if we can last for two years past the testing period, we will be able to keep the equipment and keep the company viable."

"But surely some government audits are necessary, Rachel. What will you do then?"

"Believe it or not, Brady, the only audited statements the government requires are our financial statements from our external auditors. Michael figures that the auditors arent particularly concerned about where we manufacture but, to give the impression of a high level of activity in Hiawatha during the audit, hell temporarily ship some people and equipment up there. Our auditors dont really know the technical aspects of our business and, as long as we can document all the equipment, labor and inventory, well probably be okay with them. One of the things I could do as well, is to bill as much of our supplies as possible to the Hiawatha plant and minimize the amount billed through to Hudson. Some of our labor costs down here might even be billed through to Hiawatha when you consider that a few of our Hudson workers will, in effect, serve as consultants to the rural facility."

"Michael and our V.P. of operations will have to submit an annual written report on how the grant is being used, but for my part, all I have to do is contribute a brief statement on the testing and setup along with the financials. Im hoping that I wont even have to see their finished report!"

"Gee, Rachel, I can see why youve got a bit of a worry here," Brady injected.

Rachel continued, "Michael and the other senior managers tell me not to worry. They say that everybody does this for tax reasons. They also figure that nobody could really operate a manufacturing facility in Hiawatha anyway, because suppliers and markets are just too far away. They speculate that training costs alone up there could blow our grant budgets and, you know, I agree with them that the government just wants to wave the flag a little bit for votes. Besides, we are giving a few local people employment as custodians of the rural plant, and we are managing to keep Omega Chemical afloat during this tough time. Michael is also particularly miffed that Superior got a major government supply contract away from us, and argues that this government grant merely puts us back on a level playing field."

"Brady, Im really bewildered here. On the one hand, as I think about it, the financial statements will be perfectly accurate and consistent with previous years, so I dont believe that anyone could nail me on an ethics question there. But I did sign a very restrictive employment contract (see insert) that states that I cant talk to anyone. Ive violated it already by talking to you, and of course David. And Id surely be violating it, and perhaps my professional code of ethics, if I talked with the government. Heaven knows that David and I need the money and Omegas health care package, and there are 60 other employees in Hudson that need their jobs too. Im having difficulty sleeping at night, but David keeps telling me to simply ignore the issue and do what Im told. In all other aspects, this could be a great job and, if we pull this off, Michael says hell cut me in for equity participation. If I quit, it wont be easy to get another job and you can be sure that Michael would not be helpful in getting me placed."

Employment contract, Omega Chemical Inc.

The Employee expressly covenants and agrees that he/she will not, at any time during or after his/her employment with the Company:

a) reveal, divulge or make known to any person, firm or corporation, the contents of any formula, chemical compound, product or other substance owned or developed by the Company; or the method, process or manner of manufacturing, compounding or preparing any such formulae, compounds, products or substances; or sell, exchange or give away, or otherwise dispose of any formula, compound, product or substance now or hereafter owned by the Company, whether the same shall or may have been originated, discovered or invented by the Employee or otherwise;

b) reveal, divulge or make known to any person, firm or corporation, any secret or confidential information whatsoever, in connection with the Company or its business; or anything connected therewith; or the name of any other information pertaining to its customers or suppliers;

c) solicit, interfere with or endeavor to entice away from the Company, any customers or supplier or any other person, firm or corporation having dealings with the Company; or interfere with or entice away any other officer or employee of the Company.