2. As the new chief of Jefferson City's Fire Department, it is your job (budget analyst) to write the justifications for the department's proposed FY 2019 capital budget. Specifically, you must prepare justifications for the proposed new fire station near the new Loudon Subdivision. Remember, you are trying to convince the city's elected officials that the construction of a new fire department will allow your department to be more efficient and effective. Further, your justifica- tions should show that you have considered the long range plans of the cing elected officials to expand public services. The items needed to construct the fire department are listed below the table Land that could be used for the station was purchased in FY 2018. Although some of the items in the estimated and proposed budgets are for existing ser- vices, the majority of the items are for the new station. This is particularly true in FY 2019. Exhibit 4.1 serves as a point of departure. Also, there is an example of a proposal in Appendix 4a and 4b. Take a look at them for ideas. Your proposal should have: a project summary and a project description in your justification along with the proposed capital budget that is listed below. While there can be legal reasons to build the station, remember economic growth, population growth, and other factors contribute to the need to build the station. Use logic and creativity when writing your justifications (use paragraphs). Include your justifications within the project description (also it clude comments on the individuals items in the budget). Jefferson City Fire Department's FY 2019 Proposed Capital Budget Quantity FY 2018 FY 2017 Cost (Est.) 5 $5,000.00 1 2 4,000.00 Item FY 2019 Cost (Proposed Object Code 3003 3004 3005 3007 3008 3009 3010 Computers Security System Copy Machine % Ton Truck Office Desks Pumper Tanker $5,000.00 30,000.00 4,000.00 25,000.00 450.00 95,000.00 125,000.00 1,500.00(10) Preparing a Capital Budget and a Capital Improvement Plan 1 1 4 acres 101 3011 3012 3013 New Fire Station Water Well Land 4,500.00(acre) $15,000.00 756,000.00 195,000.00 9,000.00 $1,244,450.00 TOTAL Items Needed for the Fire Station: Computers Security System Copy Machines * Ton Truck Office Desks Pumper Tanker Water Well Fire Station Land Note: A Tanker and Pumper are large fire trucks. Preparing a Capital Budget and a Capital Improvement Plan 2018 they estimate that they will spend $20,000.00 on computers and are re- items using a capital improvement plan that began a few years earlier. In FY questing $30,000.00 in FY 2019 to complete their system. According to the jus tification, this purchase is the final stage of a multiyear plan to replace older computers with new ones. The justification for purchasing the new trucks also follows the same logic. Unlike an operating and personnel budget, it is not nec- essary to elaborate in detail when justifying items in a capital budget that is fol- that we need for our new equipment. Further, over time, this new equipment is cost effective and more efficient. The monthly up keep cost is 60% less than the old system. Last, the system will bring the office into federal compliance. 2. New Computers: These computers will allow us to complete our overhaul of the network. Our workload capacity will in- crease 20%. Thus, we will be more efficient and effective. 3. Copy Machine: This purchase is the second and last phase of lowing a CIP. However, thorough justification is needed if the plan is changed 89 in any way. . Code 3003 Exhibit 4.1 Simple Line Item Capital Budget for the Post Office Item Object Quantity FY 2018 FY 2019 Cost (Est.) Cost (proposed) Computers 10 $20,000.00 $30,000.00 3004 Security System 1 500.00 34,000.00 3005 Copy Machine 1 4,000.00 4,000.00 Mail Sorter 2 3,000.00 6,000.00 3007 Ton Trucks 8 75,000.00 120,000.00 3008 Office Desks 10 1.500.00 3,000.00 Total $104,000.00 $197,000.00 3006 Brief Description: The Post Office is going through a normal update of its computer systems and vehicle fleet. The new security system will bring the Post Office into compli- ance with the last round of federal statutes. The new trucks will not only replace some of the aging fleet, but also provide for two new trucks to handle our ex- panding population in the southern region of the city. Justifications: 1. Installing and Implementing the New Security System: The old system is outdated and does not offer the level of security our office equipment update. 2. As the new chief of Jefferson City's Fire Department, it is your job (budget analyst) to write the justifications for the department's proposed FY 2019 capital budget. Specifically, you must prepare justifications for the proposed new fire station near the new Loudon Subdivision. Remember, you are trying to convince the city's elected officials that the construction of a new fire department will allow your department to be more efficient and effective. Further, your justifica- tions should show that you have considered the long range plans of the cing elected officials to expand public services. The items needed to construct the fire department are listed below the table Land that could be used for the station was purchased in FY 2018. Although some of the items in the estimated and proposed budgets are for existing ser- vices, the majority of the items are for the new station. This is particularly true in FY 2019. Exhibit 4.1 serves as a point of departure. Also, there is an example of a proposal in Appendix 4a and 4b. Take a look at them for ideas. Your proposal should have: a project summary and a project description in your justification along with the proposed capital budget that is listed below. While there can be legal reasons to build the station, remember economic growth, population growth, and other factors contribute to the need to build the station. Use logic and creativity when writing your justifications (use paragraphs). Include your justifications within the project description (also it clude comments on the individuals items in the budget). Jefferson City Fire Department's FY 2019 Proposed Capital Budget Quantity FY 2018 FY 2017 Cost (Est.) 5 $5,000.00 1 2 4,000.00 Item FY 2019 Cost (Proposed Object Code 3003 3004 3005 3007 3008 3009 3010 Computers Security System Copy Machine % Ton Truck Office Desks Pumper Tanker $5,000.00 30,000.00 4,000.00 25,000.00 450.00 95,000.00 125,000.00 1,500.00(10) Preparing a Capital Budget and a Capital Improvement Plan 1 1 4 acres 101 3011 3012 3013 New Fire Station Water Well Land 4,500.00(acre) $15,000.00 756,000.00 195,000.00 9,000.00 $1,244,450.00 TOTAL Items Needed for the Fire Station: Computers Security System Copy Machines * Ton Truck Office Desks Pumper Tanker Water Well Fire Station Land Note: A Tanker and Pumper are large fire trucks. Preparing a Capital Budget and a Capital Improvement Plan 2018 they estimate that they will spend $20,000.00 on computers and are re- items using a capital improvement plan that began a few years earlier. In FY questing $30,000.00 in FY 2019 to complete their system. According to the jus tification, this purchase is the final stage of a multiyear plan to replace older computers with new ones. The justification for purchasing the new trucks also follows the same logic. Unlike an operating and personnel budget, it is not nec- essary to elaborate in detail when justifying items in a capital budget that is fol- that we need for our new equipment. Further, over time, this new equipment is cost effective and more efficient. The monthly up keep cost is 60% less than the old system. Last, the system will bring the office into federal compliance. 2. New Computers: These computers will allow us to complete our overhaul of the network. Our workload capacity will in- crease 20%. Thus, we will be more efficient and effective. 3. Copy Machine: This purchase is the second and last phase of lowing a CIP. However, thorough justification is needed if the plan is changed 89 in any way. . Code 3003 Exhibit 4.1 Simple Line Item Capital Budget for the Post Office Item Object Quantity FY 2018 FY 2019 Cost (Est.) Cost (proposed) Computers 10 $20,000.00 $30,000.00 3004 Security System 1 500.00 34,000.00 3005 Copy Machine 1 4,000.00 4,000.00 Mail Sorter 2 3,000.00 6,000.00 3007 Ton Trucks 8 75,000.00 120,000.00 3008 Office Desks 10 1.500.00 3,000.00 Total $104,000.00 $197,000.00 3006 Brief Description: The Post Office is going through a normal update of its computer systems and vehicle fleet. The new security system will bring the Post Office into compli- ance with the last round of federal statutes. The new trucks will not only replace some of the aging fleet, but also provide for two new trucks to handle our ex- panding population in the southern region of the city. Justifications: 1. Installing and Implementing the New Security System: The old system is outdated and does not offer the level of security our office equipment update
