A. If it is not already displayed, select [General Fund] in the “Current accounting entity” field and then navigate to the [Accounts] tab. Clicking on the[Accounts] tab allows you to see the chart of accounts that will be used for the [General Fund] . A different chart of accounts is provided for each of the accounting entities. Next, select the [Journal] tab and click the [Add new entry] button and then click on [Select account or search by account name or number] in the [Account] column. You will see the same general ledger accounts that were listed when you clicked on the [Accounts] tab. (Note: For purposes of this exercise, date suffixes are omitted from the Expenditures and Encumbrances accounts as expenditures occur only from a single year’s appropriations.) You will not use all of the accounts listed for the short version project. In addition, you will notice certain entities (the Solid Waste Disposal Fund and Tax Custodial Fund) that are used in the full version of the City of Smithville project but not in the short version. You should ignore these entities.

B. The trial balance of the General Fund of the City of Smithville as of December 31, 2019, is shown in the following trial balance. Select the [Journal] tab and create a journal entry to enter the balance sheet accounts and amounts shown in the trial balance. To create an entry, start by clicking on [Add new entry] button. Select or type in the desired account name from the dropdown list in the [Account] column. Be sure to select 2019 from the dropdown in the [Year] column and enter the paragraph number from these instructions in the [Add description] field of the [Description] column of the[Journal]. For this entry, you should enter 2-b. Select the appropriate accounts individually and insert the appropriate amounts. (Note: You should enter all dollar amounts without dollar signs, commas, and decimal points. For all entries, it is vitally important that the correct year be selected.)

You enter each account and amount one line at a time by clicking [Add]. The [Add] button will not be active if information for the entry is missing (e.g., the transaction description is missing.)

The year and transaction description need only be entered for the first line of the journal entry; it will remain in the fields for the rest of the accounts until you change. When you have completed entering all account data and amounts, verify all of your entries, including date and paragraph numbers. When you are sure that your entries are correct, click [Post entries] button to post the items to the general ledger of the General Fund.

Unpost capability. As mentioned in the “Help” page, the City of Smithville software program permits students to “unpost” a particular batch of posted transactions. Unposted entries then can be edited and re-posted. In addition, any omitted entries can be inserted above a selected journal line in any unposted batch of entries. Prior to unposting a batch all batches must be posted.

Select [Reports>Trial Balances>Post-Closing Trial Balance] and print or save as a PDF file the post-closing trial balance for year 2019. Retain the printed trial balance in your personal cumulative folder until the due date assigned by your instructor for the project, or submit a saved version of the trial balance electronically if directed to do so by your instructor.

C. Select [Governmental Activities, Government-wide Level] in the “Current accounting entity” dropdown and then navigate to the [Accounts] tab. You will see most of the accounts included in the preceding trial balance, plus many other accounts that will be used in the various chapters of the City of Smithville project.

D. Select the [Journal] tab and create a journal entry to enter the statement of net position (i.e., balance sheet) accounts and amounts shown in the following trial balance. It is necessary to enter these items in the accounts of the governmental activities category at the government-wide level as the general journal and general ledger for governmental activities comprise a separate “set of books” from those for the General Fund. Be sure to select2019 from the dropdown menu in the [Year] column and enter 2-d in the [Add description] field of the [Description] column. Select each account individually and insert the appropriate debit or credit amount for each account. When you have completed entering the initial data, verify the accuracy and click [Post entries] button to post the entry to the governmental activities, government-wide general ledger.

Select [Reports>Trial Balances>Post-Closing Trial Balance] and print the post-closing trial balance for 2019, or submit a saved PDF version of the trial balance electronically if directed to do so by your instructor. Retain in your cumulative file until the due date for your project or the time specified by your instructor.

Before closing the City of Smithville it is recommended that you save a backup copy of your work to another location by clicking on [File] and [Save As] for Windows and Mac. You will click on “ Export my Project” if you are using the Chromebook version.

Account Title Cash Taxes Receivable-Delinquent Allowance for Uncollectible Delinquent Taxes Interest and Penalties Receivable on Taxes Allowance for Uncollectible Interest and Penalties Due from State Government Vouchers Payable Due to Federal Government Due to State Government Deferred Inflows of Resources Fund Balance--Committed-Public Works Fund Balance-Assigned-Culture and Recreation Fund Balance-Unassigned Totals SMITHVILLE General Fund Post-closing Trial Balance As of December 31, 2019 General Ledger Debits $376,290 391,756 40,126 165,000 $973,172 Credits $11,752 3,611 269,491 135,720 32,600 97,704 29,700 56,800 335.794 $973,172