A small medical supply company sells cash only the cash sale procedure involves several steps
• The sales clerk prepares a pre-numbered sales invoice in triplicate. The sales clerk takes copy 1 and 2 together with the payment and present them to the cashier
• The cashier validates the original copy and gives it to the customer
• The third copy of the sales invoice stays in the invoice book when the invoice book has been depleted all 3rd copy of the invoices is filed in the sales office. “by invoice books”
• At the end of each day the cashier prepares a Sales summary, a deposit slip in duplicate and counts the cash. He or she takes the cash to the Bank and deposit it. The cashier retains a copy of the deposit slip the other copy is validated by the bank.
• The cashier then gives the accountant the sales summary, the 2nd copy of the invoices and the validated deposit slip.
• The accountant agrees the numbers prepare the journal entry
Files the documents as follows
Sales summaries by date
Invoices by number
Deposit slip by date
Journal vouchers by number

Required
1. Prepare a document flowchart for the processes
2. What weakness in the controls do you see? List them
3. Suggest enhancements to the internal control