accounting information system
Revenue Cycle Assignment Narrative: Kim Burke is the owner and operator of a small flower shop, Kim's Flowers. She has decided to develop a database system to track her sales, inventory, accounts receivable and cash receipts. This system is used for large orders that are arranged in advance. However, she does not have time to do the development herself. Therefore, she has hired you to design and implement the system for her. She describes the requirements of her system as follows: Whenever a customer comes in to place an order, a sales clerk enters a Sales Order directly into the computer system. The sales order lists allof the floral inventory items the customer wishes to purchase. The clerk then prints the sales order and gives a copy to the customer. If this is a new customer, before entering the sales document, the clerk must enter the customer's basic information such as name, address, etc. Additionally, credit for new customers must be approved by Kim. When Kim completes delivery of the sales order, an accounts receivable clerk records the delivery on a special screen. When delivery entry is completed, Kim prints the invoices and sends them to customers. When customers send in their payments, a sales clerk records the cash receipts on a special input screen. Kim takes all of the cash receipts for a day and prepares a single deposit slip form and makes the deposit. Kim later enters the deposit information from the paper form into the computer. Hints: - Assume that all cash receipts go into one account. - If a new customer places an order, the sales clerk or the customer must enter some basic information such as the customer's name, address, etc. - A particular sales order is always delivered and invoiced all at the same time. Deliveries include information for only one Sales Order. Required: Part 1 Based on the narrative. you should construct a Context Level and Level 0 DFD describing your company's database (revenue cycle only). The owner would like for you to consider that, eventually, as new stores are opened. he'she will have store managers in each store that will perform the tasks helshe now performs. As a result, the system should be planned to always store information about the employee associated with transactions, whether that employee enters information, performs a task (such as delivery) or formally authorizes the transaction. . Corrections and comments from the first stage should be implemented in subsequent stages. Part 2 Based on the narrative, you should construct a comprehensive REA diagram. Part 3 This stage of the project requires students to convert their REA diagram into tables. 1. In this step you need to convert your REA diagram into tables.2. You should submit a list of all your tables, the attributes in each table and primary and foreign keys for each table. Part 4 This stage of the project requires students to implement their logical data model in MS-Access. Please. carefully read the instructions below before you start working on your project 1. Create the tables from "Project Part 3" in Microsoft Access. In each table. define the primary key and foreign keys. For each attribute, define the dats type. 2. Establish relationships between all the tables you created (based on your design). Make sure that you enforce the referential integrity in all your relationships. Part 5 Create at least two forms; one of which should be a multiple table form (e.g a sales form). Describe the function of the form. who would use it and its purpose. For each form, there should be at least one validation rule and a corresponding validation text. I would also like to see some default value entrees and captions in each form. Part 6 Please, carefully read the instructions below before you start working on your project. 1. Populate your tables with fictitious data entries; you should sufficiently populate your tables so that you can demonstrate your design (be so that something meaningful appears when you run your queries) 2. Create some queries and explain why these queries are important for managers/decision makers. You should have at least four multiple-table queries in your design, and three other queries. At least one of your queries should perform calculation using "Expressions" (the Expression Builder). Your queries will be evaluated based on the above requirements. 3. Create at least three reports for management/decision makers; describe what benefits these reports provide for decision makers, and how often they will be used. One of your reports should display a summary value Part 7 Explain and write what you did you do in your database demonstration. 9. Your company b. Your design c. Your database (including a demonstration of forms, queries and reports..). d. The company's internal controls e. How the database contributed to your company
