Question
Accounts Payable Process The accounts payable process at Frizz Master Hair Product Manufacturer begins when specific departments ask to purchase certain products or equipment. The
Accounts Payable Process The accounts payable process at Frizz Master Hair Product Manufacturer begins when specific departments ask to purchase certain products or equipment. The department manager then approves the requests so that the buyers in the Purchasing department may purchase the requested materials or products. Once the necessary product has been bought and the invoice has been generated, an invoice for payment is sent to the Accounts Payable (A/P) department. The A/P tasks are divided between two people. One person handles invoices for companies with names that start with the letters A through M, while the other person handles invoices for companies with names that begin with N through Z. As each A/P worker opens the invoices, he or she sorts them according to the department responsible for the payment. All invoices that involve overhead (and therefore do not get directed to a specific department), such as utility and shipping invoices, are coded by the A/P clerk and entered into the accounting system for payment. All other invoices are sent by intercompany mail to their respective departments. Invoices for amounts under $1,000 are directed to the person who requested the purchase, while invoices over $1,000 are sent directly to the manager in charge of the specific department where the request originated. Once the originator or manager approves the invoice, it is sent back to the A/P clerk, who enters it into the accounting system. The A/P clerk selects all approved invoices that have been entered into the accounting system and prints them as a list for the accounting manager, who marks the list to show which invoices are to be paid during the current check cycle. The accounting manager gives the annotated invoice list back to the A/P clerk, who reports to the staff accountant to retrieve a special disk that allows access to the check-printing system. The disk must be kept under lock and key, which is the responsibility of the staff accountant. The A/P clerk uses the disk to connect to the check-printing system and print checks to be immediately mailed to the vendors, along with the corresponding invoices. The A/P clerk must keep written records of the check numbers and the amount of each check that is printed and mailed. Finally, the account manager double-checks for errors and signs off on the check number and dollar amount of each check, after each check run. Develop a process map for the accounts payable process at Frizz Master Hair Product Manufacturer. Draw a diagram for the prossess
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