Activity 2: Discussion with stakeholders

activity answered provided to help you with activity 3 and need help with activity 3-5activity

Your task.

In this activity, you will act as the lead educator. You are required to send an email to your supervisor and your two colleagues outlining the identified policy issues in activity 1 and their possible solutions recommended by you. You are required to attach the template 1 developed in activity 1 and obtain feedback from the stakeholders. Your email should be written in a professional manner. One of your classmates will act as the supervisor and another two classmates will act as your colleagues to whom you are required to send an email. They will receive the email and send you confirmation.

Email template 2

From:

To: &..1@.com.au c..2@.com.au

Date 5/4/24

Subject: Input Regarding the Existing Procedure and Policy

Attachments:New Policy Initiatives Attached

Message

Dear L......

I trust this email finds you in good health.

I have reviewed our present orientation and induction policies as part of Happy Children's Early Learning Center's continual efforts to enhance work standards. I've produced suggestions for improving our processes and have pointed out a number of areas that need work.

Please find the document describing the noted policy problems and suggested fixes attached. Regarding these suggested adjustments, I would be very grateful for your thoughts and opinions.

Please take a moment to peruse the document, and contact me with any questions or concerns after doing so. Your suggestions will be very helpful to us as we try to improve our regulations to better suit the requirements of our employees as well as the kids and families we assist.

I appreciate your cooperation and help.

Warm regards,

Emaniiy Lead Educator

Email template

From: Supervisor and two colleagues

To: Lead educator

Date: xx/xx20xx

Subject: Feedback on current policy and procedure

Attachments: New policy initiatives

Message

Dear Sir/Madam,

I hope you are well.

I'm writing this email to provide you with feedback on the identified issues as stated in your email. We as stakeholders agree with your identified issues. Please develop a draft policy for further discussion. Please call or em@il me if you have any questions or concerns.

Regards, E

Activity 3: Draft policy

Your task.

In this activity, you will act as the lead educator. You are responsible for developing a draft policy for the new policy initiatives developed in activity 1 and based on feedback from stakeholders in activity 2. You are required to include the following in your template: Use the policy format provided and draft a policy for induction and orientation of the new staff Identify the service culture, values and objectives and embed it in the new policy Clearly design and define the policy objective Develop the procedure to implement the policy Provide reference to the following to provide a link to the relevant legislation, regulation or standard: oEarly Childhood Australia Code of Ethics oUnited Nations Convention on the Rights of the Child oThe National Quality Framework oThe National Quality Standards, and any legislative requirements Provide the source from where the information is retrieved, or research is conducted to support the policy initiatives Develop the review plans for the developed policies You can refer to the following links to obtain further information: (What is the NQF? | ACECQA) (ECA Code of Ethics - Early Childhood Australia) (The Convention on the Rights of the Child: The children's version | UNICEF (National Quality Standard | ACECQA) (Legislation, ratings and standards information on the National Quality Framework (NQF) - Department of Education, Skills and Employment, Australian Government (dese.gov.au)

Template 3: DraftPolicy and procedure
Name of policy:
Policy objective:
Policy: (detail the proceduresand how the policy will beimplemented)

Links to NQF Regulationsor other relevant legislation
Sources: (include any sources usedas reference)
Review arrangement withcentre manager
Version control	Version number	Action	Date

Activity 4: Discuss the draft policy and procedure

Your task.	In this activity, you will act as the lead educator. You are responsible for conducting a meeting with your supervisor and the group of three educators to discuss the new draft policy developed in activity 3. You are required to explain to the educators how this new policy will impact them and what their role will be in the new process. You will also inform the stakeholders about how and when it will come into effect and provide them sufficient time to adopt the changes. One of your classmates will act as the supervisor, participate in the discussion, and provide their feedback on the draft policy. Supervisor will also discuss any improvements that are required to be considered in the policy before finalising it. Three of your classmates will act as the group of educators who will represent the educators of your service. They will participate in the discussion by providing their insight into the new process and asking questions about the new process including how it will impact them and what their role is in the new process. They will also assist you in identifying the implementation issues and assist you in finding the solutions. You are required to perform the following tasks: Discuss the draft policy developed in activity 3 Seek feedback from the supervisor and the group of educators on the draft policy and ask for their suggestions to improve them. Identify and discuss any concerns or issues in relation to the implementation of the new policy initiatives Provide notice to the affected stakeholders (educators and supervisors) about how and when the new changes will come in affect and provide them sufficient time to adopt the changes. Make changes in the draft policies as per the outcomes of the consultation. Facilitate stakeholder understanding and acceptance of changes in your final policy and procedure Include policy implementation and evaluation plan in the provided template
You will be required to complete.	You need to complete the template 4 and 5. Submit the completed templates to your trainer/assessor. Your trainer/assessor will observe your performance and complete the following performance checklist.

Template 4-Minutes of Meeting

Meeting Objective:

Attendees:

Venue:

Date:

Discussion held:

Sr no	Topics discussed	Discussion held

Template 5: Final Policy and procedure
Name of policy:
Policy objective:
Policy: (detail the proceduresand how the policy will beimplemented)

Links to NQF Regulationsor other relevant legislation
Sources: (include any sources usedas reference)
Review arrangement withcentre manager
Version control	Version number	Action	Date