Additionally, for large projects any subject matter expert that would assist in the preparation of solicitation documents and become part of the acquisition team should be identified at the initial stage of the procurement.

Referencing to the Law governing public procurement N 031/2022 of 21/11/2022 in its article Article 11: Procurement officer and his or her responsibilities, The procuring entity puts in place a procurement officer or procurement officers in charge of organising the public procurement process from the planning stage to the end of the procurement contract execution. In particular, the procurement officer or procurement officers have the following responsibilities: 1 to prepare the draft public procurement plan and the draft revision of public procurement plan; 2 to prepare tender document; 3 to advertise and distribute tender notice; 4 to receive and safe keep bids; 5 to request competent authorities to approve recommendations for the award of tender; 6 to prepare notification of tender award to a successful bidder; 7 to prepare the draft tender contract and amendments to a tender contract; 8 to monitor procurement contract execution in collaboration with user department; 9 to carry out any other duty assigned to him or her by the regulations governing public procurement.

Assuming that you are the procurement manager of University of Kigali which has the five million (5,000,000frw), two million (2,000,000frw) and five hundred (500,000frw) as budget lines expected to be dispatched to purchase of office supplies, Office furniture & fittings and purchase of hand sanitizer respectively. prepare the procurement plan of University of Kigali