As the Human Resources Manager at XYZ Industries, Inc., it is your pleasure to announce the addition of annual performance-based bonuses for mid-level managers and above. These bonuses will require annual performance reviews to discern the amount of the bonus. Draft a memo explaining this scenario to this specific group of employees.

Format your memo to communicate to your employees to convey your sensitivity and professionalism.

Since you do not want to upset any employees unnecessarily.

Please be conscious of your wording when explaining culturally sensitive subjects.

Pay particular attention to parts such as the addressees, subject line, and body.

This memo is Addressed to all mid-level managers and above at your company.

Recommended Organization Header: Begin your memo with the four standard memo heads (Date, To, From, Subject).

Body/Discussion: In the first paragraph of the body, start off with the good news. Do not begin the memo with greetings or salutations.

Explain what factors could have contributed to this new development (i.e. increased sales, raising stock price, etc.) and why the decision was made to reward employees with the surplus funds.

The second paragraph is where you explain the new process that the employees can expect.

Outline the way that reviews will be handled, and by whom. Feel free to be creative (yet realistic) when outlining how the performance scores will translate into bonuses (i.e. tier system, seniority, contribution value).

In the third paragraph, be sure to validate any anticipated concerns employees may have about this adjustment. Explain the greater benefit in the long-term this decision provides and conclude your memo by indicating how the reader may contact you if he/she has any questions. In general, this section should be short & sweet, making sure that the employees know what is expected of them.