Assignment 2: Requirements and Designs Change AssessmentAssignment 2: Requirements and Designs Change Assessment (20%)

Purpose The purpose of this assignment is to perform requirements and designs change assessment by implementing change assessment techniques. How to Proceed Read through the case-study provided below.

document should include: a definition of business needs ; a statement of desired outcomes (i.e., evaluation criteria); Business needs are identified and prioritized. Correct success measures have been defined and prioritized.

Case Study This case study is built on the PrivateWealth case study provided in Assignment 1. The text is extracted for you as background information for this case-study. PrivateWealth Inc. PrivateWealth Inc. is a financial planning and investment management company that serves over half a million individual Canadians, from coast-to-coast. The company provides tailored financial planning and a wide range of investment products to its clients via a network of 2,000 financial advisors. The main focus of the company is to help its clients to achieve their personal goals (e.g., saving, retirement, tax and estate planning)Project Scope and Constraints

Replace the existing commission system with a newer solution. The same commission calculation logic, rules, and processes must be reproduced in a new system. Calculations and payments must be accurate and timely. The business should be able to perform the task as they do with the existing system.

Project Plan

The Lead Project Manager has prepared the following project schedule to start on January 1:

It has been decided that the project will follow the waterfall approach. The highly predictable nature of the project allows for planned roll out, with minimal disruption to the business processes.

Based on the defined scope, solution, and estimated work, the project manager has identified the following requirements for the resources:

The Project Analyst has estimated an average of $150/hour run-rate across all disciplines (i.e., project, management, analysis, development, etc.) This run rate includes both personnel, hardware, and software costs.

In addition to the average run-rate, it is estimated that there will be a one-time fixed cost of $150,000 for licensing and vendors engagement; no other additional charges are expected. If overtime is required, it is paid at hourly pay rate X 1.5.

It is estimated that each business unit will allocate the following full-time equivalent (FTE) resources:

No budget for the business stakeholders has been allocated. They will have to deliver the project outcomes, while keeping up with their day-to-day activities. All business units are at 90-100% capacity, performing their day-to-day functions. The following periods are especially busy for the stakeholders:

• Operations (Head Office, Field Office, and Contact Center) are busy during tax and RRSP seasons.
• Q3 is busy for the Compliance department. They file reports with the regulators.
• Q2 and year-end are busy with the Finance department.

Consider the following alternative to the original solution design and create a change assessment document. Your change assessment must include a comparison of both options and recommendations:

• The commission system replacement project has been running for two months when it becomes apparent that the new commission system's reporting capabilities are not enough to address operational, compliance, and management reporting needs. Furthermore, revised assessments suggest that it will take an additional two months for the project team to deliver two-thirds of the required reports. The remaining system reports will have to be replaced with regular manual efforts.
• The project team explored an alternative solution to address reporting requirements. PrivateWealth has an existing business intelligence application that can address all reporting needs. Furthermore, direct access to data can be provided to end users for a self-service. Advanced business users can develop own reports in the future.
• If the business intelligence alternative is selected, initial estimates on systems analysis, development, and testing efforts will drop by 20%. The cost of building new reports in the business application package will be $400,000. Additional user licenses will be required for the cost of $40,000 annually.
• From an additional effort perspective, new user accounts and security need to be set up in the business intelligence application. Data marts and data models need to be created and loaded with data from the source systems. It will require new interfaces from the commission and advisor data administration systems. The business intelligence system will also need to send data to the advisor web portal.
• Although the business intelligence system is used by the Commission, Finance, and Compliance departments, Field Office operations have no experience of using the application. All departments have to update their procedures to use two different systems, one for data entry and another one for reporting.
• From the scheduling perspective, building the reports in the business intelligence application will take an additional three months. The company possesses internal resources, with enough capability and capacity to build the solution.