ASSIGNMENT I NEED HELP:

Project Cost Management

(Before beginning any assignment, refresh your memory and review the project background, details, and team.

Controlling project costs is the final component of the triple constraint. The Cost Management plan goes hand in hand with the scope and schedule management plans to help create the basis for project execution.

When looking at costs, it's important to examine all the resources that a project will need to complete the work. These resources are not only human resources but equipment, raw materials, or other resources that might require procurement. Luckily, WBS software such as MS Project provides project managers a way in which to define our project resources and then assign these resources to tasks within the project. When done correctly, a project manager will know exactly how much a single task of the project will cost.

Take some time to review the video provided in the module resource section titled Time Phased Budgeting. This video will demonstrate how to develop your WBS so that you will be able to demonstrate costs for your project based on phases or milestones as well as individual tasks. If you haven't already done so, modify your WBS to align with the principles demonstrated in the video.

The Central Medical Center - Nurses Station Workstation Refresh Project has a well-defined budget. The key will be to stay within the budget. New equipment can be a big unknown. While the cost of the carts has been researched, it's still possible that the costs may fluctuate.

Consider the following rough estimate costs that need to be included in the project:

Desktop Computers	$350 per workstation
Desktop Monitors	$300 per workstation
Desktop theft straps	$100 per workstation
Laptops for Nursing Carts	$800 per laptop
Nursing Carts	$1200 per cart (includes laptop theft protection)

The Assignment:

This assignment will consist of two parts.

Part 1:

Use the Project Management Plan you updated in Module 4. You will be adding to and completing more sections of this plan. The template is from ProjectManagementDocs.com and contains a title page, table of contents, and several sections to complete. Each section contains green instructional text that describes the information that should be included in the section. DELETE ALL GRREN INSTRUCTIONAL TEXT before submitted your completed project charter. Points will be deducted for instructional text not deleted.

Complete the following:

1. Turn on track changes. If your instructor suggested any modifications to the sections you completed in Module 4, make those changes.
2. Complete the following sections, including sub-sections of the template:

Change Management Plan

Cost Management Plan

1. Update the Table of Contents once you have completed the project charter. Click in the Table of Contents to select the entire table, right mouse click, and select Update Field.

As not all facts of the project are clearly known, you have some creative leeway as you develop your schedule management plan. When in doubt, ask!

Part 2:

Continue refining the WBS that you started in Module 4. Update your WBS from Module 4 and make any suggested changes from your instructor. Create project resources and assign resources to each task in your WBS. Pay attention to over-allocated resources and adjust as needed.

THE TEAM

Project Manager - This is your role. You will be your basic services at the rate of $50.00 per hour.

Project Sponsor - Dr. Phylicia Patterson, Director of Nursing. You will bill any time for the Director of Nursing at $150 per hour.

Nursing Coordinator - Sam works in Nursing and has been assigned as the stakeholder liaison to coordinate the computer installations on all three floors with the nursing staff. Working with the IT Coordinator and nursing staff, Sam will help prepare the refresh schedule and provide communication and notifications. You will bill the role of nursing coordinator at the rate of $50.00 per hour.

IT Coordinator - La'Kia will work with Sam to develop the replacement schedule. Additionally, La'Kia will coordinate with all vendors for the purchase and delivery of new equipment, as well as assure that the equipment is delivered properly configured and undamaged. You will bill the role of IT coordinator at the rate of $40.00 per hour.

Master Load Team - Three IT staff, Kim, Juan, and Khaled are assigned to work on developing and testing the master load for the nursing desktop and laptop computers. There will be two separate loads. Each team member is billed at $40.00 per hour.

Install Team - Two IT staff, Tyler, and Katrina are assigned to prepare the desktops and laptops for installation and to deliver, swap, and install the new computers. Each team member is billed at $35.00 per hour.

IT Assist - John, a member of the IT help desk staff has been assigned to work with nursing staff answering any questions regarding the new computers or fix any access issues. You will bill the role of IT Assist at the rate of $30.00 per hour.

Clean-up Team - John and Sherene, will be responsible for collecting, cataloging and distributing all old computer hardware that is replaced. Each team member is billed at $30.00 per hour.

THE DETAILS

For Phase 1, there are approximately 101 computers that will need to be refreshed. The third, fourth, and fifth floors have three nursing stations. Each nursing station is responsible for several patient rooms. Depending on the number of patient rooms, a nursing station has 3 - 6 stationary computers and 6 - 10 mobile computers that are used by nurses to visit patient rooms. There are 3 nursing stations on each floor.

A high-level overview of the project includes the following deliverables:

1. Computers OS will be upgraded from Windows 8 to Windows 10.
2. A fully tested software master load for each nursing computer configuration. This load will be used to clone all other computers. All essential software must be thoroughly tested on the new OS.
3. A combination of wireless laptops on rolling carts and desktop computers will be used by the nursing stations. The rolling laptop carts will be used to access patient rooms. Previously, all nursing computers accessed the network via CAT5 ethernet connections. IT CyberSecurity must verify and validate that the master is secure for wireless transmission.
4. Vendors secured for the nursing station desktops and rolling cart laptops, as well as the cart equipment. All wireless infrastructure is already in place.
5. New desktop and laptop rolling carts are configured and installed for all patient care nursing stations.

Additional work, such as any upgrades to IT infrastructure hardware or software services will be handled through other projects and will be completed before we begin our project execution.

Floor	Nursing Station	Rooms	Desktops	Rolling Carts
Third	Station A	10	4	6
Third	Station B	12	4	8
Third	Station C	8	4	6
Fourth	Station A	15	6	8
Fourth	Station B	8	4	6
Fourth	Station C	8	4	6
Fifth	Station A	15	5	8
Fifth	Station B	15	5	8
Fifth	Station C	10	3	6
		101	39	62

THE PROJECT

Central Medical Center- Nurses Station Workstation Refresh Project

You are a project manager working for Central Medical Center, a 101-bed hospital facility that includes medical specialty offices. You specialize in information technology projects and have been asked to lead a project that will refresh the nurses station computers at the medical center. The following article provides a brief introduction to the concept of enterprise technology refresh: https://www.hpe.com/us/en/what-is/tech-refresh.htmlLinks to an external site..

The medical center has five floors. The first floor houses the emergency services, surgical suites, and basic hospital administration. The second floor houses several medical specialty clinics and doctors' offices. The third, fourth, and fifth floors contain a combination of patient rooms and medical specialty clinics and doctors' offices. There are other, smaller buildings surrounding the hospital that make up the medical center complex.

For the purposes of this project, you will be upgrading the patient care nursing computers for hospital in-patient wards on the third, fourth, and fifth floors. This is considered Phase 1 of an on-going project that will see all nursing computers upgraded over the next year. The nursing computers in the emergency room and surgical suites will be upgraded in Phase 2 of the project. All other nursing computers will be updated in Phase 3. Again, you are only concerned with managing Phase 1 of this project.

Phase 1 is expected to last 6 months. The budget for the project is $500,000 and is intended to cover hardware and personnel costs.