Assingment 1

The project here is to setup the gallery to showcase the culture of First Nations People and use it to market & sell the artifacts created by First Nations People.

We need to make certain assumptions as far as the cost and other components are concerned to update the project charter accordingly.

1. Rental Lease Rate at Robson Street - CAD16/Month

2. Cost of Construction/Renovation of Gallery in Vancouver - CAD550/Sqft (Including landscaping and other accessories)

3. Planned size of the gallery: 5000 Sqft

In this regard, the below project charter captures the essence of this project:

Project Charter (Project Name: Klahowya First Nations Gallery):

1. Project Customer: Mr. Eric Joseph (member of Squamish First Nations organization)

2. Project Sponsor: Director, Squamish First Nations organization

3. Project Overview: The project is about setting up a gallery in a prime location in Vancouver to showcase the culture of First Nations People and sell their artifacts to the local population and outside.

4. Project Purpose: The purpose of the project is to highlight the aboriginal culture and their artwork while allowing them to sell their product in the market and make a living. The customer and the sponsoring organizations are very supportive of the First Nations People and would like this project to succeed.

5. High-level requirements:

- Setup Gallery by renting space in Robson street, Vancouver

- Connect with First Nations community across BC, identify artisans and their products.

- Catalog the products, bring them to Gallery, publish on-line the catalog

- Setup Order management system

- Host grand opening party to connect high end customers with artists

- Set up online website to market the products.

6. Project Approval requirements: The project can be considered success when all the high-level requirements are met and the grand opening party is successfully completed. The customer and the sponsoring organization must sign-off the project to indicate its success.

7. Project Exit Criteria: The project can be considered as complete once the gallery gets open for all visitors. Additionally, all contractor bills are to be cleared and all authorities approval to commence operation must be obtained prior to consider closure of the project

8. Key Stakeholders List:

- First Nations Community

- Squamish First Nations Organization

- Mr. Eric Joseph

- Applicable Government authorities such as Fire Department, Water Department etc.

- Contractor

- Project Manager

- Architect

9. Project Manager & Key Responsibilities:The project manager needs to be identified who can handle the construction and delivery of the Gallery as per the design done by the architect. The key responsibilities of the project manager would be as below

- Co-ordinate with Customer and Contractor to ensure delivery of work as per the expectation

- Communicate regular status updates to all concerned stakeholders

- Resolve operational issues as and when they occur

- Review progress on regular basis with the contractor and implement corrections if required.

- Review Project Plan and ensure on time, within budget delivery

- Formally close the project once all acceptances are received.

10. Project Cost Total: Estimated cost of construction including landscaping etc would be CAD2.75M.

Additionally 1 year rental lease cost to be allocated would be CAD 0.96M as this need to be paid before the operation can commence.

Total cost budget would CAD 3.71M

11. Summary Milestones: The key milestone periods are provided below:

Key Milestones	Timeline (from Project start date)
Identify Place to Setup Gallery	3 Months
Approvals for Renovation/Construction	4 Months
Design Approval	4 Months
Construction Completion	10 Months
Opening of Gallery	12 Months

12. Project Risks: The key risks are listed below:

- Exorbitant Leasing Rate in Robson Street impacting the decision to setup Gallery at prime location

- Approvals from Authorities delayed impacting increase of the project budget

- Delay in Construction/Renovation work impacting timeline to delivery and revenue generation

- Market demand is poor for the artwork impacting overall sustainability of the gallery

13. Signatures

The information of the project charter as mentioned above are indicative in nature considering the prevalent conditions and requirements and may get updated at a later stage if substantial change is detected in the conditions and requirements.

Signed by Mr. Eric Joseph Signed by Director, Squamish First Nations

(Signature of Customer) (Signature of the Sponsor)

Date: Date:

Using the materials learned each week throughout this course, create a comprehensive project management plan for the selected scenario. Use the same scenario you selected for Assignment 01. The written report must be completed to a highly professional level which could be provided to business executives in any major firm. Clarity, appearance, content, spelling and grammar are all important aspects. 16. Project Procurement identify external resources, tendering seller selection details (RFP evaluation grids) contract management and seller performance monitoring 17. Quality Control inspection (acceptance) criteria for each work activity 18. Other issues important for your project - environmental, government, societal or health/safety considerations The report must begin with an Executive Summary followed by the Statement of Assumptions, listing any assumptions you make based upon the limited information presented in the available project scenarios. Then each area discussed should take into consideration your assumptions. Each category should be based upon subject materials as presented within each week's class. Where information is not provided you may make assumptions based upon business logic. These assumptions must be listed in your proposal under a separate page titled: Statement of Assumptions. You must receive instructor approval of your assumptions no later than Week 05. Required Content Your report must contain ALL of the following in this order. Note that depending upon the scenario you choose some issues will be of a higher concern than others and will require further details. Report will include a title page followed by the Executive summary, then a List of Assumptions (to be approved by the Instructor) and then the body of the report. Bibliography and references are not required. Past typical reports have averaged anywhere from 40-50 pages in length. Please note that it is the CONTENT of the report that matters. 1 1. Project Charter (3-4 pages) - include the updated Assignment 01 as an Appendix at the end of your project plan 2. Identification of who the Customer is (real person, title, company) and what they value from this project include their picture 3. Stakeholder identification and analysis include power/interest grid and Stakeholder Register 4. Identification of who the Project Sponsor is (real person, title, company) and why project matters to them - include their picture 5. Scope of the project- including technical requirements, limits, exclusions, constraints 6. Statement of Work full detailed description of all project deliverables identified in the scenario - two paragraphs for each deliverable explaining what Deliverable will look like upon completion. Include an additional Deliverable titled - Project Management 7. Work Breakdown Structure (WBS) graphic-3 levels deep. Minimum 8 work activities per deliverable, except for the Project Management deliverable which needs only one work activity 8. Work activities Explained (from WBS) - explain each work activity in two sentences each 9. Project Costs - Cost estimates for each work activity, cost contingencies for only the high-risk work activities. Identify Cost Baseline, Management Reserve and Project Budget 10. Project Schedule - Gantt chart or MS Project, include all work activities, identify Critical Path 11. Project Gates - how many, where in the project, acceptance criteria each gate 12. Risks - Risk Matrix - risk identification, assessment, prioritization and contingency planning for all high risks 13. Project Team - roles & responsibilities of each person 14. Project Communications - Matrix showing internal and external, types and frequency 15. Key Performance Measurements (KPM'S) specific quantifiable metrics to track success of the project (5-6 high-level KPM's). Klahowya First Nations Gallery Eric Joseph want to set up a new business; a First Nations Gallery. He is a member of the Squamish First nations and deeply loves and respects the Aboriginal culture and arts. He wants to be able to source pieces locally made and sell them to local Vancouver people and visiting tourists. Deliverables: . Find a retail space on Robson Street and renovate into gallery space and artisans to carry out their work Set up local suppliers by personally visiting First Nations throughout BC - all communities - and connecting with artisans Set up systems to ship in the items, catalogue them on-line and store them securely Set up systems to take special or custom orders from high end customers and then coordinate with local Aboriginal artists to produce these unique pieces Host a grand opening after-hours party for high end clients to personally meet the artists Setup on-line website to sell items and market the site internationally Project Management activities Eric wants to ensure his gallery is highly respectful of the First Nations cultures and also meets the needs of his customers. Help him develop his much-needed project plan. . Using the materials learned each week throughout this course, create a comprehensive project management plan for the selected scenario. Use the same scenario you selected for Assignment 01. The written report must be completed to a highly professional level which could be provided to business executives in any major firm. Clarity, appearance, content, spelling and grammar are all important aspects. 16. Project Procurement identify external resources, tendering seller selection details (RFP evaluation grids) contract management and seller performance monitoring 17. Quality Control inspection (acceptance) criteria for each work activity 18. Other issues important for your project - environmental, government, societal or health/safety considerations The report must begin with an Executive Summary followed by the Statement of Assumptions, listing any assumptions you make based upon the limited information presented in the available project scenarios. Then each area discussed should take into consideration your assumptions. Each category should be based upon subject materials as presented within each week's class. Where information is not provided you may make assumptions based upon business logic. These assumptions must be listed in your proposal under a separate page titled: Statement of Assumptions. You must receive instructor approval of your assumptions no later than Week 05. Required Content Your report must contain ALL of the following in this order. Note that depending upon the scenario you choose some issues will be of a higher concern than others and will require further details. Report will include a title page followed by the Executive summary, then a List of Assumptions (to be approved by the Instructor) and then the body of the report. Bibliography and references are not required. Past typical reports have averaged anywhere from 40-50 pages in length. Please note that it is the CONTENT of the report that matters. 1 1. Project Charter (3-4 pages) - include the updated Assignment 01 as an Appendix at the end of your project plan 2. Identification of who the Customer is (real person, title, company) and what they value from this project include their picture 3. Stakeholder identification and analysis include power/interest grid and Stakeholder Register 4. Identification of who the Project Sponsor is (real person, title, company) and why project matters to them - include their picture 5. Scope of the project- including technical requirements, limits, exclusions, constraints 6. Statement of Work full detailed description of all project deliverables identified in the scenario - two paragraphs for each deliverable explaining what Deliverable will look like upon completion. Include an additional Deliverable titled - Project Management 7. Work Breakdown Structure (WBS) graphic-3 levels deep. Minimum 8 work activities per deliverable, except for the Project Management deliverable which needs only one work activity 8. Work activities Explained (from WBS) - explain each work activity in two sentences each 9. Project Costs - Cost estimates for each work activity, cost contingencies for only the high-risk work activities. Identify Cost Baseline, Management Reserve and Project Budget 10. Project Schedule - Gantt chart or MS Project, include all work activities, identify Critical Path 11. Project Gates - how many, where in the project, acceptance criteria each gate 12. Risks - Risk Matrix - risk identification, assessment, prioritization and contingency planning for all high risks 13. Project Team - roles & responsibilities of each person 14. Project Communications - Matrix showing internal and external, types and frequency 15. Key Performance Measurements (KPM'S) specific quantifiable metrics to track success of the project (5-6 high-level KPM's). Klahowya First Nations Gallery Eric Joseph want to set up a new business; a First Nations Gallery. He is a member of the Squamish First nations and deeply loves and respects the Aboriginal culture and arts. He wants to be able to source pieces locally made and sell them to local Vancouver people and visiting tourists. Deliverables: . Find a retail space on Robson Street and renovate into gallery space and artisans to carry out their work Set up local suppliers by personally visiting First Nations throughout BC - all communities - and connecting with artisans Set up systems to ship in the items, catalogue them on-line and store them securely Set up systems to take special or custom orders from high end customers and then coordinate with local Aboriginal artists to produce these unique pieces Host a grand opening after-hours party for high end clients to personally meet the artists Setup on-line website to sell items and market the site internationally Project Management activities Eric wants to ensure his gallery is highly respectful of the First Nations cultures and also meets the needs of his customers. Help him develop his much-needed project plan