At the end of 2023, Ho managed to secure new funding to implement a new Human Resource Information System (HRIS) to replace the manual HR system currently used in Metroplex. He appointed Abby as the Project Manager on 15 April 2024 to roll out the new HRIS by 16 December 2024. This new HRIS would streamline all HR processes and enhance HR efficiency. Given the project's importance, Ho requested regular updates from the project team.

Create a project plan for the implementation of the new HRIS. Refer to Exhibits C to D. Revised/design a flowchart up to you. Must have project plan to roll out the system. Who should be involved, key stakeholders.- Gantt chart Must Include work breakdown structure & Project scope statement + Gantt Chart - Must be in presentation slides not exceeding 12 slides.

Exhibit C

OFFICIAL (CLOSED) \\ NON-SENSITIVE Senior Management Organisation Chart of Metroplex Pte Ltd. Ho Lee CEO Lindy Rose Cash Mak Azman Ahmad Veramurthy Abby Wong Chief Marketing Chief Financial Distribution & Chief People Logistics Office (CMO) Officer (CFO) Chief Operating Office (COO) Office (CPO) Director Letchmy Holly Eng Jimmy Loo Yong Beng Warren Yeo Audrey Tan Debbie Guok Grace Chan Kyle Lim Samy Operations & Warehouse Payroll Sales Communications Procurement Accounts Accounts Mgr Engineering Manager HR Mgr Mgr Manager Mgr Payable Mgr Receivable Mgr Mgr Employees Employees Employees Employees Employees Employees Employees Employees EmployeesExhibit D - Excerpt of Memo by Abby to Project team on key tasks % From: Project Manager To: Members of Project Team For HRIS Hi team, Below are the key tasks and scheduled timelines that were discussed at our project meeting. Please review and inform me by 15 July 2024 if there is a need to include additional items. Thank you. Vendor Selection + Raise Request For Quotation (RFQ) Selection of a suitable HRIS vendor 12 weeks e Award contract and appoint HRIS vendor Equipment & Process Documentation e Purchase servers/equipment e Setup equipment 3 weeks e Document HRIS processes & migration of data Test & troubleshoot the new HRIS 2 weeks Communication to employees on the new HRIS 1 week Roll out activities for new HRIS: e Set-up training sessions for employees e Check that equipment/software runs per specifications e Obtain employee feedback after roll-out Thank you. Page & OFFICIAL (CLOSED) \\ NON-SENSITIVI PATHWAYS PROJECT SCOPE STATEMENT Project Title: PATHWAYS INITIATIVE Date Prepared: = 9/1/2016 Product Scope Description Pathways will develop and implement course maps for all certificates and degrees with the objective of preventing students from taking courses that do not transfer or prepare them for a career. Further, we will analyze and design student support processes and areas that increase students' ability to successfully navigate their way through their educational experience. Create Transfer Pathways maps for all viable degrees and Career Pathways maps for all viable certificates Create Student intake and support systems that have well-defined Pathways to student completion of educational goals Develop Student-centered classrooms with classroom content driven by Student Learning Outcomes (SLOs) and not textbook Successful implementation of Degree/Certificate maps Successful implementation of Student Support maps Initial reduction In average credit hours to degree or certificate of 5% Initial increase in completion rates of 5% Project Exclusions Since Student Success is the most important value of San Jacinto College and all areas of the College have a direct or indirect affect on student success, all employees will be expected to support Pathways with their time and expertise. Some work will be occurring concurrently and will complement Pathways development, such as: SACSCOC ten-year reaffirmation of accreditation * Open Educational Resources textbook review and selection Pro Constraints Pathways work should follow the Values of San Jacinto College Transfer/Career Pathways should follow THECB and other regulatory board requirements Pathways should be implemented by fall 2018 with review and necessary modifications in the 2018-2019 academic year personnel limitations OFFICIAL (CLOSED) \\ NON-SENSITIVE 7 Developing a WBS - Example Step 2: Identify the various supporting tasks or work packages associated with each deliverable. Breakdown Description IT Installation Project Deliverable 1 Match IT to organisational tasks and problems WwP1 Conduct Problem Analysis WP 2 Identify info on IT technology Deliverable 2 Identify IT user needs WP1 Interview potential users WP 2 Develop presentation of IT benefits WP 3 Gain user "buy-in" to system Deliverable 3 Prepare an informal proposal to top management for IT acquisition WP1 Develop cost/benefit information WP 2 Gain top management support A company's accounting function assigns WBS Codes to each activity to allocate costs more precisely, to track the activities that are over or under budget, and to maintain financial control of the development process. 21