Background Information

Applying communication plans in the workplace for work areas is an indispensable responsibility that will empower any organisation to function efficiently and effectively. If done appropriately, your organisation becomes better prepared to accomplish its goals and objectives. This responsibility necessitates continuous work and determination. Much like any other undertaking, it starts with the planning stage.

For you to efficaciously employ communication approaches within your organisation, you must primary prepare for communication. This phase comprises of numerous steps. First, you must recognize the work activities that would require communication. After this, you must likewise establish the communication requirements for your identified work activities.

Once you have accomplished these initial steps, you can move on to classifying communication roles for yourself and others to complete the required activities. You must also consider seeking support or explanation concerning communication objectives as required. Finally, you must select the suitable method of communicating information internally and externally based on your organisational requirements.

TASK 1 -PREPARING FOR WORKPLACE COMMUNICATION

The first step in applying communication approaches in your workplace is preparing for communication. This involves the essential planning that will allow you to engage in communicating efficiently. The first task in your planning process is the identification of work activities which require communication, which is fundamentally the assignment or sharing of information.

In essence, every interaction you will ever engage in requires some form of communication. The same goes in the workplace, where interactions are at the core of your operations. Therefore, it is your responsibility in yourSupervisory Roleto identify communication requirements for your teamwork activities and assign roles to others to fulfil those requirements in accordance to workplace policies and protocols, as well as code of conducts by addressing the subsequent:

b-List various workplace/ job activities that must be communicated to your team effectively.

c-Outline what do you need to successfully engage in communication in a given workactivity?

d-Explain the steps involved in assigning workplace communication roles within your team or department

e-Properly name key personnel as you prepare for communication that you will need to seek out the necessary assistance or clarification from.

f-Nominate appropriate workplaceverbal and/or written communication methods forreaching out to internal and/or external stakeholders ensuring your selection ofcommunication methods must be aligned with the relevant organisational andlegislative requirements.

TASK 2 -USING WORKPLACE COMMUNICATION STRATEGIES TO DELIVER WORKINSTRUCTION

Having adequately prepared for communication, you can now move on to the next task of involved in applying communication approaches in the workplace. This second step is to create the communication requirements for the work activities you have identified. To ensure that you are effectively prepared to engage in workplace communication, you must use communication strategies to provide work instruction.

Using communication plans to provide work instruction involves few steps. First, you must use proper presentation approaches to communicate information or instruction. Your selection of such methods will be based on the requirements of your audience. Likewise, you must use the appropriate methods of communication to communicate information orinstruction based on the requirements of your audience. Lastly, you must negotiate expected work requirements with others and clarify that the instructions that you have provided have been sufficiently understood.

Continuing in yourSupervisory Roleit is your responsibility to present and convey information to others in a way that they can comprehend and demonstrate that the needs of all receivers, including those from diverse backgrounds have been well thought-out by understanding your audience. Thus, it is important to discuss with your team important information regarding their work activities, assigned roles and activities using various methods of communication i.e., meetings, emails, SMS, video conferencing, presentation and so on to suit different audiences by addressing the following:

1-Specifying variety of formal/ informal presentation methods you can choose from to provide information and/or instructions to your team members.

2-In the context of the workplace, there are different communication styles that merit discussion. Detail and briefly explain related communication styles to interact and exchange information with others.

3-The process of clarifying and negotiating communication roles is relativelystraightforward. DescribeThe general steps involved in the process of negotiation?