Below mentioned is the scenario on which you need to write a formatted business letter that clearly identifies the reason for writing the letter, the intended reader (audience) and provides the necessary information.

A professional business association contracted with your organization to develop and stage a day-long conference at a venue they chose. The event is now complete and you are pleased with how your team handled the event, including a false fire alarm that required all participants to evacuate the building for 20 minutes in the afternoon, resulting in one lost breakout session. A small number of conference participants have contacted your client and requested a reduced registration fee due to the loss of the one session from the agenda; the client has advised you that they will deal with these requests on their own. Keynote speakers were well-received, participant evaluations for the breakout sessions attended were satisfactory overall and while some participants did not like the mid-day meal choice, the majority were satisfied with the lunch and refreshments provided by the venue.

Write a 300 to 500-word 'end of project' letter to your client; Briefly summarize the project, including your team's role in planning, organizing and staging the event; Include your impression of the success of the event (how will you discuss the fire alarm?); Keep the door open for future business; Advise that the contract is now complete; Thank the client for their business; Anything else that you think should be included in the letter content? Have you organized the letter for optimal communication?