Can anyone form a context diagram based on purchase order procedure in the attachment? Its AIS. Tq.
Purchase Order The following purchase procedures were obtained from Mr. Salem. a store executive. Periodically. he reviews the inventory cards and lists all products for reordering purpose. He decided on the purchases based upon the minimum inventory needed for each product together with the minimum order quantity specified by the vendors to determine the ordered quantity. Mr. Salem then refers to the "ir'endors' tile' for identifying the vendor to deliver the ordered inventories. He then manually prepares a pro-numbered purchase order {two copies]. He notifies the respective vendors on the purchase order details via E-t'l'illli'fait. The purchase order forms are then filed in 'lnooming Purchase Order\" le by date whle waiting for the delivery. The vendor fulfils the order and delivers the ordered inventories to SESB's receiving dock. Your team was then invited to observe the handling of vendors\" delivery in the receiving dock area. The receiving dock is an open platform located beside the warehouse entrance in which the lorry drivers will unload the inventories. The operation employees handle the receiving process. When the delivery arrives. the employee takes out the respective purchase order copies from the incoming Purchase llflrder' file. Next. the employee inspects the inventories received for possible damage. veries that the inventory desd'iption and the stated quantity on the vendor's delivery note are consistent with the information in the purchase order. In several instances. a considerably high number of deliveries made by the vendors in a day causing the operation employee struggles to handle the incoming deliveries. As you observed during the visit. in several deliveries. the operation employee seems to simply verify the quantity received as per delivery note without physically inspecting and counting the number of inventories arrived. The operation employees further mentioned that in case of no discrepancies found on the order received. the operation employee signs the designated section for receiving information in the purchase order form and species the receiving data in the purchase order copy. The employee then keeps the purchase order copies together with the vendor's delivery note into a 'Cornpleted Delivery' file by the date of receiving. From time to time. Mr. Salem reviews 'Cornpleted Delivery' file for all completed purchase orders. For each delivered order. he updates the quantity received onto the respective inventory card. Then. he forwards the original copy of the purchase order to accounts unit. Meanwhile. the second copy of the purchase order and vendor's delivery note is kept accordingly in 'Cornpleted Delivery' tile. Refers to Purchase lI'l'lrderr procedures create e context dlegrem
