Case Study: Clean Up the Library Lobby

The library includes the following exhibition policy:

$$Requests to utilize the entrance area at the library for the purpose of displaying posters and leaflets gives rise to the question of the origin, source, and validity of the material to be displayed. Posters, leaflets, and other display materials issued by the Office of Campus Security, Office of Student Life, the Health Center, and other authoritative bodies are usually displayed in libraries, but items of a fractious or controversial kind, while not necessarily excluded, are considered individually.$$

The lobby of the school library is a mess. Plastered on the walls are notes, posters, and cards of all sizes and shapes. It is impossible to tell current from outdated messages. It is obvious that no one is paying any attention to the library exhibition policy. You have been asked to evaluate the policy and make the necessary changes needed to achieve compliance.

$1.$ Consider your audience. Rewrite the policy using plain language guidelines. You may encounter resistance to modifying the policy, so document the reason for each change, such as changing passive voice to active voice, eliminating redundant modifiers, and shortening sentences.

$2.$ Expand the policy document to include goals and objectives, exceptions, and a policy enforcement clause.

$3.$ Propose standards and guidelines to support the policy.

$4.$ Propose how you would suggest introducing the policy, standards, and guidelines to the campus community.