Create a flowchart based on the following information given:

Step 1

ITS Finance team receives a Purchase Request email from a department manager. ITS Finance reviews the request to confirm the correct forms and backup documentation have been provided by the Manager. If not it is returned to the Manager to correct.

Step 2

The ITS Finance team confirms that sufficient budget exists and carefully review ALL submitted documentation for accuracy (including determining if a vendor contract requires signature). If issues are found it is returned to the Manager to correct.

Step 3

If there is a vendor contract that requires signature, the ITS Finance team then determines the signatories and document routing (Signatory 1, Signatory 2, and Purchasing Levels) based on the table below.

Step 4

The ITS Finance team creates a Purchase Request Memo and supporting document package and sends to the ITS Clerk to create a Purchase Requisition document.

Step 5

If an LTF document is required, the LTF is first sent to the department Director for initial review and adjustments.

Step 6

The purchase request document packet (including LTF if applicable) is then uploaded in to Adobe DocuSign and sent for the appropriate signatures

Step 7

Once all the signed documentation has been received the purchase request documentation packet is sent to the requesting Manager acquire counter-signatures from their vendors, if required.

Step 8

Once we have the fully-executed documents on hand, the purchase request documentation packet is sent to the College Purchasing department to store in their records.

Step 9

The Purchase request is then initiated in the AIS and the requesting Manager is emailed with the order number.

Step 10

Purchasing reviews the Requisition in Workday and either approves or sends back for to the ITS Finance team clarification.

Step 11

The Purchase Order is emailed to the vendor and the requesting Manager.