Develop a prototype and prepare to test This next stage is all about what and how your team will test an innovative idea in practice. Ty / DEFINE PROTOTYPE In preparation for facilitating a prototyping meeting, prepare the following: Prepare an agenda using the template provided. Read what you'll need to do as the facilitator. Prepare documentation to use with the team: o Prototype plan - download or print the template provided o Have your WIP at hand and ready to update In preparation for facilitating a prototyping meeting, prepare the following: Prepare an agenda using the template provided. Read what you'll need to do as the facilitator. Prepare documentation to use with the team: o Prototype plan - download or print the template provided o Have your WIP at hand and ready to update o Supporting documentation relating to proposed idea: policies/procedures, staff handbook, schedules, Laws and Regulations, Code of Ethics, curriculum plan, etc. o Provide any documentation which will either change as a result of implementation or informs how implementation needs to occur. Resources Template: Prototype plan Template: Meeting_ agenda Template: WIP eLearn: Module 7 Manage effectiveness of a work team elLearn: Module 7 Developing innovation in the workplace Facilitate a meeting with your innovation team to plan how you will innovate and improve one (1) procedure and one (1) practice. Create a prototype design, ready to test in practice. Keep in mind this needs to be completed within the time remaining of your placement block. In this meeting you will need to: Provide an introduction to prototyping and testing as per the Design Thinking approach Put together a prototype plan for implementing the innovative idea/s remember to reinforce the value of innovation and remind the team of the purpose of the activity o Review service policies and procedures to remain within required guidelines o Assign responsibilities, roles and deliverables for implementing the plan o Determine how you will involve and communicate with stakeholders throughout the testing phase o Discuss emotional intelligence and change management strategies for implementing the innovative change that is respectful and considerate of service personnel and community members. Using your prototype plan, update your WIP with timelines and tasks assigned to members of the team, ready to commence implementation, once the plan is approved. Ensure the team is confident and clear about expectations and where required, provide training to enable everyone to complete tasks assigned to them. Share the Prototype plan and WIP with your Supervisor and if they're satisfied, have them sign their approval on the plan. If not, liaise with your team to reach a mutually agreeable plan for implementation. Remember to acknowledge and celebrate the strengths, achievement and efforts of each and every team member, using the chosen method established in the first meeting. Complete and upload a meeting agenda template Complete and upload a prototype plan template Upload the most current version of you WIP.(It must reflect the step-by-step process and actions required to complete for the testing phase and clearly show the expectations of each member of the team.) Template: Prototype plan Develop a plan to innovate one (1) procedure and one (1) practice by completing the following ___template. [#] Team Name: Team members' Names: Our challenge is ... Place challenge E.g., How might we ensure that every room has educators allocated to it so that every question here: child's needs and learning are met by enthusiastic, fulfilled and committed educators. How might we... Innovative idea for prototyping State the idea to be Provide a clear description of the innovation to procedure and practice, and the changes that will be included in the prototype version. prototyped poRRp E.g., Create a survey tool which could be used at the end of each year to discover staff preferences for room allocations, PD requirements and ideas for innovation in preferred room. Results could be incorporated into room allocations. Changes would require staff to respond to survey by designated time, management to process and analyse feedback, consider requirements for all stakeholders, provide feedback to staff about allocations and organise PD where appropriate to ensure new staff to a room are skilled and confident. What we will be doing Provide a step-by-step description of the way the procedure and practice will be implemented and any accompany resources/documentation to be produced as a record of outcomes. Describe any modifications required for policies and/or procedures to implement the innovative practice. E.g., Develop survey, check with Director, tell staff about idea and request participation in survey, distribute survey, gather results, analyse data, review the survey tool to see if data gathered is relevant, sufficient and useful, gather feedback on time to complete, summarise data, develop a report template for future use, report findings to management, share with staff, ask for feedback on process and idea. Who we will be doing it with Describe the target group for implementation. Define the scope of implementation how many, role/area/age group, etc. E.g., Select 2 staff members to complete survey to test the survey tool. All of staff during staff meeting to test and share the idea, ask for input, feedback. How we will prototype Assign roles, responsibilities and develop expectations for accountability (KPls) Team member's Role Responsibilities Deliverables Name (for this project) (Core drivers) (Products accountable for e.g., documentation, etc.) E.g., Keira E.g., IT 'specialist' E.g., Negotiate with E.g., Produce an online stakeholders to ensure survey form to distribute questions and processes meet service guidelines. Produce survey data in a report form. El modelling Describe how you will demonstrate emotional intelligence and the considerations you will bear in mind as a team, while implementing a change in procedure and practice, to be respectful of others in the workplace. E.g., Pre-empt concerns by informing staff upfront that this is only an idea, no change will occur, this is purely a test and measure process. Include all staff in the process so everyone feels included. We'll be mindful of actively listening to feedback without minimising or dismissing it, even though we're excited about it as a solution. We will view any critical feedback as useful and valuable information and express gratitude for people's contribution. Milestones Define the milestones of this project. l.e., number of attempts, data, stakeholder engagement, etc. What benchmarks of success will you be looking for as a team during the testing stage? E.g., Milestone one: Survey produced, Milestone 2: survey distributed, Milestone 3: Survey returned, Milestone 4: Summary report produced for sharing. L CTTe T (021 List the resources required to commence implementation. (Time, people, money, materials, space, etc.) E.g., 2 staff members not involved in the project, (x) team members in innovation team, access to Storypark app, computer access for survey creator, smartphone, tablet or computer access for survey participants, 10 minutes to complete survey per participant, 5 min x 2 staff meetings to explain project before and after. How we will measure outcomes Define how you will measure the outcomes of the prototype, who you will engage with for feedback and the methods which will be used to do this. E.g., Success measiire one: Surveys returned. Success measure two: Data produced is relevant and useful for future allocation of staff to reoms. Success measure three: Ideas generated from staff participating in survey for future innovations. Success measure four: Feedback from colleagues is positive about implementing innovative idea in future. Success measure five: Management determine idea is viable and aligns with service objectives, philosophy and goals for continual improvement. Sharing the story Describe how you would like to share the results of the project and with whom. E.g., Share with all of staff during staff meetings, brief 5-minute presentation, examples of survey, summary of ROI and ask for input. Share findings and proposal for future implementation. E.g., Introduction to innovation, Establishing a code of conduct, Reviewing information and completing Empathise summary sheet... 1. 2 3 4, 5 6. Introduction to Innovation Process (5 minutes) Overview of Quality Area 4 - Staffing Arrangements (10 minutes) Explanation of Procedure and Practice (10 minutes) Introduction to Design Thinking (10 minutes) Overview of Work in Progress (WIP) Document (5 minutes) Establishing Timeframes for the Project (5 minutes) Q&A and Discussion (10 minutes) Agenda Tool Utilization: The agenda will serve as a roadmap for our meeting, ensuring that we cover all necessary topics efficiently and effectively. It will keep us on track and help manage time allocation for each agenda item. Additionally, it provides transparency about what will be discussed, fostering engagement and participation from all team members. Work in Progress (WIP) Document: The activities that need to be finished, by whom, and when will be noted in the WIP document. It will also act as a clearinghouse for decisions and input from each team meeting. This document monitors progress, maintains responsibility, and helps team members communicate with one another. It will be examined and updated frequently to make sure it still meets project goals. Overview of Design Thinking: Design Thinking is a human-centred approach to innovation that prioritises comprehension of end-user demands, inventive solution generation, and iterative refinement of those ideas via testing and prototyping. The five steps are: Define, Ideate, Prototype, Test, and Empathise. To produce creative results, this technique promotes teamwork, experimentation, and taking calculated risks. Timeframes for the Project: We will establish clear timeframes for each stage of the project, ensuring that we make steady progress towards our goals. Regular checkpoints and milestones will be set to monitor our progress and make any necessary adjustments. By adhering to these timeframes, we can effectively manage resources and ensure the timely completion of our innovative initiatives. Summary of Information Gathered: We have decided to concentrate on Quality Area 4-Staffing Arrangements because of our self- evaluation, QIP review and creation, stakeholder participation, and alignment with policies, procedures, and service philosophy. Our objective is to keep the proper ratio in the centre so that kids are always under proper supervision. We'll do this by putting policies in place that guarantee stability and dependability in our employment arrangements, such as assigning set employees to cover breaks constantly. Key Takeaways: We'll use Design Thinking to encourage creativity among team members. The work-in-progress document will act as a tracking tool and promote communication. We'll set precise deadlines to make sure our job is finished on time. Our emphasis on Quality Area 4 demonstrates our dedication to upholding the highest levels of monitoring and care for the kids in our facility