Document 1

Make the following modifications to the Word document named assignment-5-DataFile. Save the file as Lastname_OFF2300_Assignment5_1.

1. Table of Contents
2. Insert the TOC (as shown below) on a separate page at the beginning of the document using the following guidelines:

i.Put the title Table of Contents at the top. Change the font to Berlin Sans FB Demi, 14 pt, bold, Blue Accent 1, Darker 25%.

ii.You may either create new styles using the existing formatting or mark the headings.

iii.For the actual table of contents, use a 13 pt Perpetua font.

1. Footer
2. Insert a footer which includes a line, page numbering on the right, and Prepared by and your name on the left. Change the font of the footer to Perpetua 13 pt.
3. Internet Research
4. Search the Internet for three sites that have information about the desktop publishing process. Read the information to be sure it is related to the topic.
5. Type (or copy/paste) the URL for each site into the following paragraph to be inserted at the end of the document. Apply the same formatting as the heading Creating Focus to the heading Online Resources.
6. Ensure that the body font matches the rest of the document and the font of the links is Perpetua 13 pt.

Online Resources

There are a number of Web resources available to learn more about the desktop publishing process. For additional information, please visit one of the sites listed below.

• URL #1
• URL #2
• URL #3

1. Index
2. Mark all occurrences of the following entries for the index:

i.Communication

ii.Creating Focus

iii.titles (subentry under Creating Focus)

iv.headlines (subentry under Creating Focus)

v.subheadings (subentry under Creating Focus)

vi.Web Resources (main entry)

vii.Graphic Images (main entry)

1. If any occurrences of the words were marked in the table of contents, delete the markings from the table of contents page.
2. On a separate page at the end of the document, insert the title Index. Apply the same formatting as the heading Creating Focus to the heading Index.
3. Generate a Modern style index with the following changes: right-align page numbers and have a tab leader of periods. Ensure that the font in the index is Perpetua.
4. Works Cited
5. Using the information found in the table below insert the following citations.

Position of Citation

Citation

At the end of the paragraph under the Subheadings section

Fowler, Sarah, "Desktop Publishing", Peterson & Williamson Publishing, 2012, pages 95-102.

At the end of the third paragraph under the Designing a Document section

Holmes, Joel, "Less is Best," Davidson Publishing, August 2012, pages 4-9.

At the end of the third paragraph in the Creating Focus section

Harley, Danielle, "On the Run with DTP", Smith-Westerlaken Publishing, 2011, pages 47-65.

1. On a separate page before the index, insert the title Bibliography. Apply the same format as you did to the heading Online Resources.
2. Below this title, insert a bibliography using APA.
3. Ensure that the headings are kept together with the paragraph directly below them.
4. Update the table of contents. Remember, for the actual table of contents, use a 13 pt Perpetua font.
5. Update the index. Remember to ensure that the font in the index is Perpetua.
6. Save the document.

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The Data:

Desktop Publishing Design

Designing a Document

You may be asking yourself, "If the message is the most significant part of a communication, why bother with design?" A well-planned and relevant design sets your work apart from others, and it gets people to read your message. Just as people may be judged by their appearance, a publication may be judged by its design. Design also helps organize ideas so the reader can find information quickly and easily. Whether you are creating a business flier, letterhead, or newsletter, anything you create will look more attractive, professional, and convincing if you take a little extra time to design it. When designing a document, you need to consider many factors:

What is the intent of the document?

Who is the intended audience?

What is the feeling the document is meant to elicit?

What is the most important information and how can it be emphasized?

What different types of information are to be presented and how can these elements be distinguished and kept internally consistent?

How much space is available?

How is the document going to be distributed?

Answering these questions will help you determine the design and layout of your communication. An important first step in planning your design and layout is to thumbnail sketch. A thumbnail is a rough sketch of the document you are attempting to create. With thumbnails, you can experiment with alternative locations for such elements as graphic images, ruled lines, columns, borders, and so on.

A good designer continually asks questions, pays attention to details, and makes well-thought-out decisions. Overdesigning is one of the most common problems encountered by beginning desktop publishers. Design should be used to communicate, not decorate. Rememberless is better!

Although there are no hard-and-fast rules on how to arrange elements on a page, some basic design principles can be used as guidelines to help you get started. To visually attractive and appealing publication, some concepts to be considered are focus, balance, proportion, contrast, directional flow, consistency, and use of color.

Creating Focus

The focus on a page is an element that draws the reader's eyes. Focus is created by using elements that are large, dense, unusual, and/or surrounded by white space. Two basic design elements are used to create focus in a document:

Titles, headlines, and subheads created in a typeface larger and bolder than the main text

Graphic images such as ruled lines, clip art, photographs, illustrations, logos, or images created with a draw program

Untrained desktop publishers often create publications that are essentially typewritten documents that happen to be set in proportional type. Focus is difficult to create on a typewritten page because of the limitations of type size and positioning. With desktop publishing features, however, choice of typeface, type size, and positioning are highly flexible.

In a text-only document, primary focus is usually created by using large or bold type for titles and headings, surrounded by enough white space to contrast with the main text. White space is the background where no text or graphics are located. The amount of white space around a focal element can enhance its appearance.

Titles or Headlines

The size of a headline in proportion to surrounding text is an indicator of its importance. A headline or title set in a larger type size is easily identified and immediately informs the reader of the nature of the publication. A well-designed headline not only informs, but it attracts the reader's attention. It can play a big part in whether a reader commits to continue reading your publication. A headline/title needs to be precisely stated and easily understood.

Legibility is of utmost importance. Readers must be able to clearly see and read the individual letters in the headline/title. The impact of your headline/title as a focal element in your document is affected by your selection of an appropriate font (typeface, type size, and type style), the alignment of the text, and the horizontal and vertical white space surrounding the text.

Subheadings

In any type of communication, whether it be a semiannual report, company newsletter, advertising flier, or brochure, subheads can be used to provide a secondary focal element. A headline may be the primary focal element used to attract the reader's attention, but the subheads may be the key to luring the reader in. Subheads provide order to your text and give the reader further clues as to the content of your publication. Content divided by subheads appears more manageable to the reader's eye and lets the reader focus on a specific area of interest. Like headlines, titles and subheads need to be concise, legible, and easy to understand. Selecting an appropriate font, adjusting spacing above and below the subhead, assessing length, and choosing alignment are also important considerations.