DOCUMENTATION Task 1: Determine purchasing requirements Your workplace is participating in a local outdoor food and wine festival. The event will be held over two days on Saturday and Sunday in one month from now. The business intends to hold cooking demonstrations, sell food and coffee, and promote the business's facilities and services at the event. They have already booked the hire of a large marquee with flooring. The owners want to promote the conference facilities and intend to set up display stands with pictures of various room arrangements and a short video showing a montage of events held at the venue. The events manager is coordinating the planning and running of the event. You are a conference coordinator and have been asked to help source information and purchase goods required for the event. Budget figures for each item are inclusive of all costs, such as purchase, printing, delivery and GST. Event I marketing - White, plastic (outdoor), heavy duty, stackable function chairs 1,200 Canvas or bamboo, environmentally friendly tote bags I Must be big enough to fit an A4-size folder 500 min 1500 . Business name to be printed on one side (single colour) Printing of conference information packs 1,000 . Presentation folder . Two A4 double-sided inserts, full colour, glossy . Two A4 double-sided inserts, SOgsm colour paper, black print . Business cards Usin existin materials, all ima es and formattin orint-read Uniforms printed tshirls . Colour blue (cobalt/royal) . Business name in white on front 23 200 . Unisex, sizes 6 x small, 10 x medium, 5 x large, 2 x extra large General supplies - Biodegradable plates, 7 or 9 inch m 500 Biodegradable coffee cups with lids, 8 oz, printed with business m 500 name Stainless steel utility tongs 30 Food and beverages _ Mesclun lettuce mix 150 Chicken thigh fillet, no bone, no skin 2,000 Rice, basmati 150 Orange juice, fresh 100 Hire equipment - Wireless lapel microphone, two-day hire 80 138 cm (55 inch) or 122 cm (48 inch) television monitor with 1 1,000 DVD and USB capability or built-in USB media player, slim line - if ossible, wall or stand-mounted, two-da hire Assessment A- Project tasks ()9: Use your answer to question 8 and calculate the rate of stock turn for chicken biryani. Total sales: $6,336 Rate of stock turn= Total sales/stocks average value $6336f$2259 =2.80 013: Calculate how many kilos of chicken you need to purchase to prepare the forecasted number of portions. Yield for chicken thighs is 92%. The recipe requires 1 kg of chicken thighs to yield 12 portions of sample-sized dishes at this type of event. Formula: Quantity required + yield percentage = purchase quantity 78/92*100= 84.78 Q4: The business wants 70 plastic function chairs for the event. It already owns 30 chairs. They were bought three years ago and are used regularly for weddings and other events. The general manager has told you the chairs must all be clean, undamaged and look the same to create a standardised and stylish appearance. How do you determine how many chairs must be purchased? Describe the steps you will follow. - Check for any damage or wear and tear damage of the chairs Identity damage or poor quality chairs and record stock losses - Calculate how much chairs do you still need
