Economics question 560

Please answer the following

prevention. If the credit card machine fails, there is no way to track transactions/ inflow or outflow of money: have an alternate system of documentation in addition to the credit card machine and two cash registers. Every single employee has their own access code to both registers, increasing the risk of possible errors or discrepancies during transactions. Access Controls - Limit the number of workers with access to the registers and/or assign employees to certain registers that they can use. Checkcustomer issue while another employee issues the refund or new product. Because the clerks have full authority to perform all types of transactions, they are able to create fake returns and steal money from the register. Physical Audits - Performing regular physical inventory examinations would help prevent employees from stealing from the store. Only authorize certain employees to perform certain transactions. Every single employee works on Saturday; each has the ability to collude with another employee on this day. Separation of Duties - Each employee needs to rotate shifts and work with different employees every day of the week that he/she works. Lucy has her own locked office. She could conceal fraudulent behavior more easily than the other employees. Her office is located in the back of the store away from other employees and customers. Access Controls - Lucy should have video or other surveillance installed in her office. She should have windows that allow visible access into her office. Kayla should have a key to Lucy's office to monitor her actions. Lucy prepares the bank deposits and records daily sales. Separation of Duties - Kayla should examine and approve bank deposits and daily sales before they are completed in order to minimize fraud. Advertising expenses could have been overstated and an employee could have pocketed the extra funds. Documentation - Employees should be required to document every single transaction to the exact dollar amount that pertains to advertising and promotion. Kayla should check these transactions with the physical product. Clerks are able to use coupons every time they purchase inventory from the store and can steal the difference from the register. Authority Approval - Lucy or Kayla should be the only ones that can approve discounts and coupons with a unique code. If there is a large number of coupons, the coupons should be required to be scanned in before the sale and collected to show the customer the total that he/she owes. As seen in the anonymous note left on her desk, Kayla leaves her office unlocked. Employees can steal money or inventory from her office. Access Controls - Kayla should install office doors that automatically lock when they shut. This would prevent anonymous people from walking undetected into Kayla's office. Alternatively, Kayla should practice locking her door every time she leaves her office. 24 Employees are able to steal cash from the register during the day without Kayla knowing exactly which employee stole the cash. Access Controls - Employees should be required to close out their cash box at the end of their shift at a particular register. This would show who is responsible if money goes missing. Employees should be required to only work on one register during his/ her shift, and each cash register should only be used by one employee each shift. Additional Potential Fraud: If Kayla (the owner) is a potential suspect. Kayla, acting as the owner of her store, also has the opportunity to steal from herself. Her ownership position would offer a good cover-up for committing fraud. She has her own office in the back of the store that only she has access to. She also has ultimate authority over the perpetual inventory records and inventory orders, she pays bills, handles payroll, takes deposits to the bank, and reconciles bank statements. She could easily steal from her business if she wanted to because she does not separate her powers, nor does she have anyone check all of the bank reconciliations that she deposits herself. Although Lucy prepares the bank deposits, Kayla could make new ones and deposit those without any approval or oversight from other employees. She also has overall control over the internal accounting system, so she could easily adjust the inventory, deposits, sales, returns, etc. in order for her to steal whatever she wants. As mentioned earlier, Kayla also has her own locked office in the back where she could hide the evidence of her theft and conspire to steal

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