Events Management subject

Make a DETAILED EVENT for tropic fest which the activities are:

1. COLOR FUN RUN and FOAM PARTY 2. MUSIC FESTIVAL by students

The concept is around 6:00 am -12:00 pm the students will do a color funrun and when they back to the campus the foam or bubbles will be showered to them. While they are enjoying the moment, some students from the department will do sa mini music festival where the students can vibe.

NOTE: Use the template or picture below and answer/fill in all the requested information. You need to fill in those with red lines, circles and red notes.

Event Organizer Details Event Organizer Name Jasmin Villanueva Organisation iDo Rel-event Contact Telephone Number | 09687770555 Email Address iDorel-event.com Name of Event Tropic Fest Location of Event NEUST Tabon Annex Date of Event March 13, 2025 Contact Telephone Number on day of the event (if different to above) 1. Event Overview 1.1 Event Overview Please provide a description of your event Please provide the following information about your event | Event start time 6:00 AM Event end time 12:00 PM 1.2 Event ltinerary C Date / Time Please provide timings of your event including set up and break down timings Action 1.3 Programme of Events Time Please provide your programme of activities and the timings for the day, including any performances (e.g. the start and finish times of any musical performances) Activity 2.4 Temporary Structures Please list any temporary structures that you will have at your event and where they will be located e.g. gazebos, marquees, staging Please ensure that you check any safety documentation of contractors that you hire. 2.5 Fire Safety T Please ensure that you have considered aspects related to fire safety at your event and provide detail here. Please ensure that you check any safety documentation of contractors that you hire. 2.6 Musical Entertainment Please tell us what entertainment you have arranged for your event i.e. Live music with amplification and how you manage noise disturbance and potential complaints. 2.7 Attractions Please provide details of any attractions that will be at your event e.g. inflatable's, funfair/children's rides, fireworks Name, address and telephone number of Attraction organization 2.8 Medical and First Aid Cover Please provide details of the medical provider and resources that you have arranged to be at your event including their location (i.e. number of first aiders, doctors, ambulances etc.) 2.13 Steward and Marshal Management Please prow!e details of the arrangements you have made for stewards at your event What are the roles and responsibilities of your stewards? Where will they be positioned and why? Who are your stewards? How will they be identified? We do not require names, just where you have recruited them from. How will your stewards be trained? How will the event team and the stewards (including traffic stewards) communicate with each other on the day of the event? 4. Event Evaluation Techniques Please provide details how you will evaluate the event Pre-Event Evaluation Technique During Event Evaluation Techniqu Post- Event evaluation Technique 5. Greening Your Event Please provide pointers to reduce the impact of your event. ppendices Site Map Please provide a site map of your event site Risk Assessment Please complete an event specific risk assessment including a fire risk assessment Budget Please provide a copy of your budget Marketing Please provide a copy poster and other marketing materials Survey Questionnaire (Evaluation) Please provide a copy the evaluation form