Cash Disbursements Department The cash disbursements clerk receives the voucher packets and reviews the documents for completeness and clerical accuracy. For each disbursement, the clerk prepares a three- part check and records the check number, dollar amount, voucher number, and other pertinent data in the check register. The check, along with the supporting documents, goes to the cash disbursements department manager, or treasurer, for his or her signature. The negotiable portion of the check is mailed to the supplier. The clerk returns the voucher packet and check copy to the AP department and files one copy of the check. Finally, the clerk summarizes the entries made to the check register and sends a journal voucher to the general ledger department.