FLOWCHARTING ASSIGNMENT Flowcharts 1) Flowchart the following cash receipts procedure: The sales clerk takes money from the customer and prepares three copies of a prenumbered sales invoice. The first copy is maintained in the sales clerk's file drawer. The cash and remaining two copies of the sales slip go the cashier, where the sales slips are validated, and one copy is given to the customer. At the end of the day, the cashier counts the cash, and prepares two deposit slips. The deposit slips go to the bank where one is validated and returned to the cashier and the second is kept by the bank. The cashier then sends the validated deposit slips and the sales slip to the sales clerk where they are compared and recorded in the cash receipts journal. The cashier prepares a sales summary which is sent to the general ledger clerk, while the sales slips and deposit slips are filed. The general ledger clerk uses the sales summary to post to the general ledger account, and files the summary. 2) Flowchart the following purchasing process: All the data transmitted to Information Technology (I/T) is stored on mainframe magnetic disks. A separate file is maintained for each type of document submitted. When the budget is set, the department supervisor creates two copies of a purchase requisition for purchases. One is filed by the supervisor and the other is sent to the procurement department. The procurement department reviews the requisition and enters the purchase order information into the company's main computer system (Information Technology Department) via terminal. The purchase order is then printed and copies are sent to the vendor, the department supervisor, and one is filed with the purchase requisition. When the item is received, the receiving department creates an electronic receiving report. At the end of the week, I/T updates the accounting records. The accounts payable subsidiary ledger is maintain on magnetic tape. First, a Filled Order program is run that uses the accounts payable subsidiary ledger, the purchase order disk file, and the receiving report disk file to create a new disk file called the \"Filled order\" file. A report of these filled orders is created and sent to procurement where it is reviewed and filed by date. Finally, a Payments program uses the Filled Order file and the Valid Vendor file (stored on magnetic tape) to write checks and create a report. The checks are sent directly to the vendors, and the report is sent to Cash Disbursements. DFD 3) Prepare a DFD for the purchasing process described in FC #2 above. The Context Diagram is: FLOWCHARTING ASSIGNMENT Flowcharts 1) Flowchart the following cash receipts procedure: The sales clerk takes money from the customer and prepares three copies of a prenumbered sales invoice. The first copy is maintained in the sales clerk's file drawer. The cash and remaining two copies of the sales slip go the cashier , where the sales slips are validated, and one copy is given to the customer. At the end of the day, the cashier counts the cash, and prepares two deposit slips. The deposit slips go to the bank where one is validated and returned to the cashier and the second is kept by the bank. The cashier then sends the validated deposit slips and the sales slip to the sales clerk where they are compared and recorded in the cash receipts journal . The cashier prepares a sales summary which is sent to the general ledger clerk, while the sales slips and deposit slips are filed. The general ledger clerk uses the sales summary to post to the general ledger account, andfiles the summary. Answer: Sales Clerk Sales Invoice (1) Sales Invoice (2) Sales clerk's file drawer Received cash from customer Sales Invoice (3) Sales summary Cashier Cash +invoice Deposit Slip (1) Sales Invoice (2) customer General ledger clerk General ledger A/C Deposit Slip (2) Sales clerk Bank Deposit Slip (1)Cashier Recorded in cash receipts journal 2) Flowchart the following purchasing process: All the data transmitted to Information Technology (I/T) is stored on mainframe magnetic disks. A separate file is maintained for each type of document submitted. When the budget is set, the department supervisor creates two copies of a purchase requisitionfor purchases. One is filed by the supervisor and the other is sent to the procurement department. The procurement department reviews the requisition and enters the purchase order information into the company's main computer system (Information Technology Department) via terminal. The purchase order is then printed and copies are sent to the vendor, the department supervisor, and one is filed with the purchase requisition . When the item is received, the receiving department creates an electronic receiving report. At the end of the week, I/Tupdates the accounting records. The accounts payable subsidiary ledger is maintain on magnetic tape. First, a Filled Order program is run that uses the accounts payable subsidiary ledger, the purchase order disk file, and the receiving report disk file to create a new disk file called the \" Filled order\" file. A report of these filled orders is created and sent to procurement where it is reviewed and filed by date. Finally, a Payments program uses the Filled Order file and the Valid Vendor file (stored on magnetic tape) to write checks and create a report. The checks are sent directly to the vendors, and the report is sent to Cash Disbursements. Answer: Accounts payable Information technology Budget Magnetic disks Department supervisor Filled order program Purchase requisition (1) Purchase requisition(2) Purchase order Filled order file Payment program Receiving report Checks Payment report Procure ment Departm ent Cash disbursements Items received by receiving department Vendor DFD 3) Prepare a DFD for the purchasing process described in FC #2 above. The Context Diagram is: Receiving Depart. Receiving Rpt. Invoice A/P Process Dept Supervisor Vendor Check Purch.Req. CD Report Cash Disbursements Answer: Receiving department Vendor Items received Purchase process Invoice Checks Payment report Department supervisor Purchase requisitions Cash disbursements FLOWCHARTING ASSIGNMENT Flowcharts 1) Flowchart the following cash receipts procedure: The sales clerk takes money from the customer and prepares three copies of a prenumbered sales invoice. The first copy is maintained in the sales clerk's file drawer. The cash and remaining two copies of the sales slip go the cashier , where the sales slips are validated, and one copy is given to the customer. At the end of the day, the cashier counts the cash, and prepares two deposit slips. The deposit slips go to the bank where one is validated and returned to the cashier and the second is kept by the bank. The cashier then sends the validated deposit slips and the sales slip to the sales clerk where they are compared and recorded in the cash receipts journal . The cashier prepares a sales summary which is sent to the general ledger clerk, while the sales slips and deposit slips are filed. The general ledger clerk uses the sales summary to post to the general ledger account, andfiles the summary. Answer: Sales Clerk Sales Invoice (1) Sales Invoice (2) Sales clerk's file drawer Received cash from customer Sales Invoice (3) Sales summary Cashier Cash +invoice Deposit Slip (1) Sales Invoice (2) customer General ledger clerk General ledger A/C Deposit Slip (2) Sales clerk Bank Deposit Slip (1)Cashier Recorded in cash receipts journal 2) Flowchart the following purchasing process: All the data transmitted to Information Technology (I/T) is stored on mainframe magnetic disks. A separate file is maintained for each type of document submitted. When the budget is set, the department supervisor creates two copies of a purchase requisitionfor purchases. One is filed by the supervisor and the other is sent to the procurement department. The procurement department reviews the requisition and enters the purchase order information into the company's main computer system (Information Technology Department) via terminal. The purchase order is then printed and copies are sent to the vendor, the department supervisor, and one is filed with the purchase requisition . When the item is received, the receiving department creates an electronic receiving report. At the end of the week, I/Tupdates the accounting records. The accounts payable subsidiary ledger is maintain on magnetic tape. First, a Filled Order program is run that uses the accounts payable subsidiary ledger, the purchase order disk file, and the receiving report disk file to create a new disk file called the \" Filled order\" file. A report of these filled orders is created and sent to procurement where it is reviewed and filed by date. Finally, a Payments program uses the Filled Order file and the Valid Vendor file (stored on magnetic tape) to write checks and create a report. The checks are sent directly to the vendors, and the report is sent to Cash Disbursements. Answer: Accounts payable Information technology Budget Magnetic disks Department supervisor Filled order program Purchase requisition (1) Purchase requisition(2) Purchase order Filled order file Payment program Receiving report Checks Payment report Procure ment Departm ent Cash disbursements Items received by receiving department Vendor DFD 3) Prepare a DFD for the purchasing process described in FC #2 above. The Context Diagram is: Receiving Depart. Receiving Rpt. Invoice A/P Process Dept Supervisor Vendor Check Purch.Req. CD Report Cash Disbursements Answer: Receiving department Vendor Items received Purchase process Invoice Checks Payment report Department supervisor Purchase requisitions Cash disbursements FLOWCHARTING ASSIGNMENT Flowcharts 1) Flowchart the following cash receipts procedure: The sales clerk takes money from the customer and prepares three copies of a prenumbered sales invoice. The first copy is maintained in the sales clerk's file drawer. The cash and remaining two copies of the sales slip go the cashier , where the sales slips are validated, and one copy is given to the customer. At the end of the day, the cashier counts the cash, and prepares two deposit slips. The deposit slips go to the bank where one is validated and returned to the cashier and the second is kept by the bank. The cashier then sends the validated deposit slips and the sales slip to the sales clerk where they are compared and recorded in the cash receipts journal . The cashier prepares a sales summary which is sent to the general ledger clerk, while the sales slips and deposit slips are filed. The general ledger clerk uses the sales summary to post to the general ledger account, andfiles the summary. Answer: Sales Clerk Sales Invoice (1) Sales Invoice (2) Sales clerk's file drawer Received cash from customer Sales Invoice (3) Sales summary Cashier Cash +invoice Deposit Slip (1) Sales Invoice (2) customer General ledger clerk General ledger A/C Deposit Slip (2) Sales clerk Bank Deposit Slip (1)Cashier Recorded in cash receipts journal 2) Flowchart the following purchasing process: All the data transmitted to Information Technology (I/T) is stored on mainframe magnetic disks. A separate file is maintained for each type of document submitted. When the budget is set, the department supervisor creates two copies of a purchase requisitionfor purchases. One is filed by the supervisor and the other is sent to the procurement department. The procurement department reviews the requisition and enters the purchase order information into the company's main computer system (Information Technology Department) via terminal. The purchase order is then printed and copies are sent to the vendor, the department supervisor, and one is filed with the purchase requisition . When the item is received, the receiving department creates an electronic receiving report. At the end of the week, I/Tupdates the accounting records. The accounts payable subsidiary ledger is maintain on magnetic tape. First, a Filled Order program is run that uses the accounts payable subsidiary ledger, the purchase order disk file, and the receiving report disk file to create a new disk file called the \" Filled order\" file. A report of these filled orders is created and sent to procurement where it is reviewed and filed by date. Finally, a Payments program uses the Filled Order file and the Valid Vendor file (stored on magnetic tape) to write checks and create a report. The checks are sent directly to the vendors, and the report is sent to Cash Disbursements. Answer: Accounts payable Information technology Budget Magnetic disks Department supervisor Filled order program Purchase requisition (1) Purchase requisition(2) Purchase order Filled order file Payment program Receiving report Checks Payment report Procure ment Departm ent Cash disbursements Items received by receiving department Vendor DFD 3) Prepare a DFD for the purchasing process described in FC #2 above. The Context Diagram is: Receiving Depart. Receiving Rpt. Invoice A/P Process Dept Supervisor Vendor Check Purch.Req. CD Report Cash Disbursements Answer: Receiving department Vendor Items received Purchase process Invoice Checks Payment report Department supervisor Purchase requisitions Cash disbursements