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for the purchase, receipt, storage, of furniture. The current procedures follows: The warehouse manager is responsible for keeping inventory records, and when reorder points are
for the purchase, receipt, storage, of furniture. The current procedures follows: The warehouse manager is responsible for keeping inventory records, and when reorder points are met, he prepares a purchase requisition on a twopart pre-numbered form. After signing the requisition, he files one copy by department. The purchasing department checks the purchase requisition for proper approval and selects a vendor. A four-part purchase order is prepared. Copies are sent to the vendor, receiving department, and the accounts payable department. The purchasing agent documents the purchase and files the purchase order and requisition copies by purchase order number in the open order file. The receiving department files its copy in a file by purchase order number. The receiving department counts the goods when they are received, compares the count to the packing slip, and prepares a three-part receiving report. Copies of the receiving report are sent to the warehouse manager and to the purchasing department. The receiving department files its copy of the receiving report and the packing slip with its copy of the purchase order. The warehouse manager updates the inventory records when he receives the receiving report and then files the purchase requisition, and receiving report by requisition number. The purchasing department files its copy with the order in the open order file. The accounts payable department receives two-part invoices from the vendors. An accounts payable clerk compares the invoices with the purchase order and initials them if they are accurate. If there are any price or quantity variances observed by the clerk, the invoice is sent to the accounts payable manager who must then approve the invoice after proper investigation. Approved invoices are filed in the pending file by vendor name. A copy is sent to the purchasing department, which files the copy, together with the purchase order, purchase requisition, and receiving report, in the closed order file by purchase order number. A clerk of the accounts payable department then documents the payable amount in the accounts payable record for the particular vendor. The accounts payable manager reviews and approves these before a summary of these postings is sent to the accounting department for processing in the general ledger. A clerk in the cash disbursements department periodically consults the accounts payable records for accounts coming due. The clerk then pulls these from the records to prepare a bank transfer form. The cash disbursements supervisor signs the form and sends it to the bank for processing. Copies are sent to the accounting department that records these in the general ledger. Required: Discuss the weaknesses in the current procedures for the purchase, receipt, storage, and issuance of raw materials of Davo. For each weakness, recommend control procedures that eliminate or reduce the weakness. (15 points)
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