\fProject/Company Name Communication Plan Overview The purpose of a Communications Plan is to document the key elements of a communications strategy, including: Frequency (Schedule) Method of Delivery Recipients Format Owner Effective communication can be: Formal or Informal Verbal or Written Periodic or As Needed ELEMENTS TO INCLUDE IN THE COMMUNICATION PLAN The format of a Communication plan can vary, but they should include the following types of information: WHAT Type of Meeting WHEN Frequency Day Time WHAT WHEN Type of Communication Frequency Day (if applicable) VERBAL COMMUNICATION WHERE OWNER ATTENDEES Meeting Meeting Project Team Members (it is good to Location Owner identify them by role or title if possible) WRITTEN COMMUNICATION METHOD OF SENDER DELIVERY Electronic? Person or Group Paper? responsible for sending RECEIVER Person or Group who receives the information EXAMPLE OF A COMMUNICATION PLAN: This document outlines the plan of communication for the XYZ Project Team. WHAT Status Meeting Called Meetings WHEN Every 2 weeks Monday 10-noon As Needed WHAT Meeting Minutes Action Item Log Meeting Agenda Status Reports to Project Manager Status Reports to Strategic Alignment Team Project Schedule Updates WHERE 28G1 OWNER Project Manager ATTENDEES Project Team TBD Person who calls & leads meeting To Be Determined WRITTEN COMMUNICATION METHOD OF SENDER DELIVERY 2 days after the EMAIL Note Taker meeting 4 days after the EMAIL Note Taker PMO Status meeting 2 days before a EMAIL Meeting meeting Facilitator Weekly Paper Copy Team Members Tuesday By noon DUE WHEN Every 2 weeks Tuesday By COB Update Project Schedule then EMAIL Team Members RECEIVER All participants All participants All meeting participants Project Manager Implementation Schedule Owner