from below role play n i need to write meeting minuets

Jina(Food and Beverage Manager) : Hello everyone. Thank you for coming this meeting.

Mia (compliance consultants) : Thank you for having me here.

Nadia (Regulatory advisor) : Thanks, Jina.

Jina : Today, I would like to talk about our new coffee shop's policy and procedure. I haven't

made draft of it yet, however, I sent some information that I researched by your emails. Have

you check you emails?

Mia : Yes, I did. You did a good job though.

Jina : Yes, I check emails and all information are useful.

Jina : Thank you. I would like to make and share new policy and procedure based on my

research. Regarding share new policy and procedure, how can I check whether all staff receive

and be aware of it? Whose responsibility to transfer new information?

Mia : If you spend enough time to transfer this new policy and procedure with proper ways,

your responsibility is over. If your way of transfer is wrong, it is your responsibility.

Nadia : Do you want to check how much they learn through your training?

Jina : Yes

Nadia : Learning new policy and procedure is new employees responsibility. If they don't

understand something, they should ask to you.

Jina : I got a point. In my opinion, after induction, manager also should check how much their

new staff is aware of it.

Mia : Yes, that's a good idea. You can also put the process of manager checking if you want.

Jina : Thank you. And I have an idea about compliance, please listen to me and give any

thought or any opinion for me.

Mia, Nadia : Yes.

Jina : To keep up new information regarding regulatory and review if the policy and procedure

works well, I think we need compliance in charge manager by appointed. All compliance

responsibility are not for him or her, some basic responsibilities can be allocated on someone.

What do you think?

Mia : Compliance issue sometimes very important and it is high risk task, if we appoint

someone who does not have any legal knowledge, we might be in trouble.

Nadia : I totally agree with you and Mia. Appointing someone to take responsibilities regarding

legal matter is good idea, however, it is too risky.

Jina : If so, reducing some responsibilities can be an idea. Just checking how it works our policy

and procedure. Other legal matter can't take her or him.

Complete meeting minutes
Meeting Minutes
Meeting title:	Compliance Meeting
Date and Time:	8/2/222	11am
Chair and staff attending:
Visitors and contractors / consultants
Discussion points:	Comments discussed and notenotes taken during meeting	Responsibility to act on comments or agreements.
Employee Relations - roles and responsibilities of personnel for regulatory compliance in policies and procedures and policies, procedures and legal information to personnel at appropriate time
Compliance System Review - discuss and design a process for maintaining business and occupational licenses and check contractor compliance to avoid risk to business and continuously evaluate business operations for non-compliance and implement modifications
Safety Initiatives/Training - identify a process that staff are able to use to access range of opportunities to maintain knowledge of current regulatory requirements and how information updates for personnel will be organised and distributed to ensure employee knowledge of roles and responsibilities for legal compliance are understood
Communications Systems - discuss and design a process on communication methods to share updated regulatory knowledge and continuous reviews on plans, policies and procedures to ensure compliance with current laws and licensing requirement.