From: Landscape Solutions To: John Readings Project Manager Thank you for including us for consideration of your landscaping needs for the Book Caf refurbishment across Australia. From modest beginnings back in 1993, Landscape Solutions has grown to be Australia & New Zealand's largest and most successful Landscape Company - expanding our operations across the eastern seaboard to meet the needs of a national 'blue-chip' client base. As positive momentum propels us into a third decade of operation, we remain true to our original values of 'an unrelenting focus on customer service'. Our business systems and service models are safeguarded by a Third Party Accreditation to give you the security of a reliable partner who delivers dependable, superior outcomes. We are internationally certified in ISO 9001, ISO 14001 and AS/NZS 4801. For more information, please refer to our website https://landscapesolutions.com.au/. We would be able to deliver during the project at a rate of $150 per square metre. Your sincerely, John Gashi

From: Supergardens To: John Readings Project Manager We are Victoria's leading Landscaping firm. We make it our number one priority to develop and foster long-term relationships, always deliver what we say we will, and are always upfront with our results-focused clients. We do our best work, so you can focus on doing yours. Our dynamic team is carefully hand-picked from the industry's best, with on-going training and mentorship of our apprentices ensuring we can continue to deliver on our promises well into the future. We would be able to deliver to your agreed timeframes for all Victorian works. Our rates vary from $110-160 per square metre. We are internationally certified in ISO 9001, ISO 14001 and AS/NZS 4801. For more information, please refer to our website http://www.supergardens.com.au/

From: Skyline Landscape Services To: John Readings Project Manager Thank you for your proposal. For more than 25 years we've proudly provided quality, cost-effective services to residential estates, commercial properties and government departments. Skyline's proven approach to Landscape Maintenance ensures we deliver consistent, reliable landscape solutions no matter how complex the property. We remain a family business, built on the values of trust and reliability. We take pride in what we do. Whether large or small, every Skyline client receives the personalised service of a local business. This service is underpinned by the expertise of a national organisation. Skyline provides services throughout Sydney, Brisbane, Perth, Melbourne and Canberra and the surrounding regional areas. We would be able to deliver to your agreed timeframes for all works. Our rates would be $160 per square metre. Please refer to our website https://www.skylinelandscape.com.au/ or contact us for further information.

Scenario: John Readings Pty. Ltd. Re-design Bookstore Caf The Procurement Director has asked you to assist with the tendering process to source an appropriate supplier for a Knowledge Information Management system to be implemented. You need to ensure that the supplies understand the needs of John Readings which is to ensure that the legal and ethical information, documentation, policies, and procedures are all easily accessible. It is also important that the system allows for changes to be made by the assigned and authorised personnel. There must be an option to allocate the level of access across the organisation.

Question

Draft an email to the Procurement Director seeking approval for the procurement management plan. Outline and seek confirmation of your delegated authority to establish and maintain the plan.

Draft an email to each of your two suitable selected potential suppliers attaching the request for proposal, selection processes and criteria for procurement and request their response.

Using the Supplier Selection document which you have created, draft an email to the project team and attach. Notify the team of the following information:

a. An overview of the two suppliers you have selected

b. Outline why they have met the requirements for the project

c. Seek confirmation from the project team that the suppliers are suitable

d. Confirming that the supplier procurement will proceed according to the John Readings (or your organisation) procedures.

Based on your selected supplier, draft an email to relevant stakeholders, including the I.T. consultant to confirm the supplier and obtain approval for procurement processes to be undertaken.

The project is underway, and the system is installed and currently being tested. Provide a project status report providing an update of the supplier progress.