Happy Place Primary Care has two locations serving approximately 60,000 patients. The practice has 8 physician partners, 4 registered nurses, 6 medical assistance, 3 billing clerks, 3 registration support staff, a business manager, and a director of operations. They have been resistant to change from a paper-based organization but have finally made a commitment to implement an electronic health record. The practice has asked for your assistance in finding the best system.

1. Determining System Requirements
   1. Thinking about some of the steps you will take to determine the needs requirements for the new system, you decide to examine the following. Remember that "requirements" is referring to what the system will need to be able to do or accomplish for your organization.
      1. 5 key questions you should answer or considerations you will need to analyze in your planning
      2. You need to develop a stakeholder team. Who are some of the key members you would recruit? How large will your team be? Explain why you would select these key members as opposed to those you chose not to include.
      3. How do you plan to prioritize the requirements that you have identified? In other words, what is the order of importance and why? For example, is cost more important than user acceptance? If so, than why?
2. Vendor Search Strategies
   1. Discuss at least 3 vendor search strategies your team will follow before deciding whom to send the RFP to. You will need to explain why you chose these strategies.

Responses to the questions should be written as an executive summary to the managing partners. You can format the document as you prefer as long as it looks professional and is well written. Do not provide the questions and answers as a list.

Crucial document for this question- EHR Selection Survival Guide:

  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

GATHER YOUR EHR REQUIREMENTS The process of selecting an EHR system is daunting Technology businesses are well aware of the required transition for most health practices to move from paper to electronic health record keeping. Because of this vendor awareness, the EHR market is ever-expanding, making the job of selecting the right EHR system even more challenging. If users are unhappy with an EHR system, they will often point their fingers at the selection team. To save yourself this unnecessary headache, it is essential to establish a clear plan for the EHR selection process. That plan should always begin with a requirements gathering phase. MAP OUT YOUR EHR PROJECT STAKEHOLDERS Your key stakeholders for EHR requirements gathering include: Clinical staff members, for example: Doctors Nurses Midwives Therapists Counsellors Physiotherapists . Support staff, for example: Reception staff Billing team Operations team Insurance and accounting Board members and senior managers All of your key stakeholder and user groups should be represented on your EHR selection team. EHRIN PRACTICE EHR selection survival guide Page 3 CONVERTED MEDIA