he Solution: TO-BE Model SBFC executives have requested the development of a new timeline an expense reporting system that will be accessible to all SPFC employees via secure web interface. The system must: Enable employees and contracted consultants to prepare and submit time reports for billable and non billable work. Enable employees and contracted consultants to record their expenses in the currencies in which the expenses were incurred and to submit receipts electronically so that digitized images of the receipts are viewable in conjunction with the electronic expense report. Enable project managers to view an approve time, expenses, and receipts for projects related expenses for individual employees and contracted consultants. Enable supervisors to view and approved time, expenses, and receipts for administrative related time and expenses. Enable the accounting Department to view and approve all time, expenses, and receipts. Enable accountants from the finance Department to check, adjust, and print all time expenses from all projects. Enable the accounting Department to authorize the reimbursement of expenses that have been approved by their managers, supervisors, and the accounting Department. Export all expense data that have been approved by project managers, supervisors, and the accounting Department into the ERP system in the currencies in which the expenses were incurred. Export all expense data that have been approved by project managers, supervisors, and the accounting Department into the electronic fund transfer (EFT) system to initiate the direct deposit process. Prepared to run the payroll by exporting all reported time data that have been approved by project managers, supervisors, and the accounting Department into the existing ERP system. Limit project team members to view only their archived time and expense reports and not those of other team members. Enable the project manager to set up and administer or project, and to create new product codes in the system. All employees and contracted consultants must record expenses and times against these product codes. An accountant in the finance Department must approve the creation of new codes before expenses and time are built against the code. Enable the project manager to assign resources to a project. Enable the project manager to remove resources from a project without deleting the time and expense records submitted by the resource. Enable project managers to view and print time and expense reports submitted by all team members for a project they manage. Project managers must be able to sort the data in the reports using criteria such as by employee, by contracted consultant, by month, by week, by project code, by customer, by vendor, by expense type (that is, lodging, transportation, meals, and so on). Enable accountants to create and control user accounts to the system for employees and contracted consultants. Enable accountants to delete accounts to the system for employees and contracted consultants without deleting the time and expense records submitted by the employees and contracted consultants. Enable the accounting Department to create, view, and print reports requested by executive management. The accounting Department must be able to sort the data in the reports using criteria such as by project manager, by employee, by contracted consultant, by month, by week, by product code, by customer, by vendor, by expense type (that is, lodging, transportation, meals, and so on). Generate email reminders to employees and contracted consultants about submitting their time and expense reports within three days of the end of a month. Should an employee fail to comply, the system will send an email to the employees and contracted consultants' project manager and supervisor. User administration, including account setup, user sign on, and password management, is currently handled by your system recently implemented in several SBFC offices. The new time and expense management system will use this existing logon module. Our user first signs on to the logon module, and then is granted access to the appropriate SBFC systems, according to their user privileges.

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