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TRI-PLEX WHOLESALE

Tri-Plex Wholesale is a clothing wholesaler that sells name-brand clothing to department stores and boutique dress shops. The company sells to both one-time and recurring customers.

Customer orders are received by fax and e-mail in the sales department. The sales clerk, who works on commission, approves the credit sale, calculates commissions and discounts, and records the sale in the sales journal from a PC in the sales department. The sales clerk then prepares a sales order, a customer invoice, and a packing slip, which are sent to the accounting department for processing. The accounting clerk updates the AR Subsidiary ledger and sends an invoice to the customer. The accounting clerk then forwards the sales order and packing slip to the Warehouse-Shipping Department. The warehouse-shipping clerk picks the items from inventory and sends them and a packing slip to the carrier for shipment to the customer. Finally, the warehouse-shipping clerk updates the inventory subsidiary ledger and files the sales order in the department.

Cash receipts from customers go to the mailroom, which has one supervisor overseeing 32 employees performing similar tasks: a clerk opens the envelope containing the customer check and remittance advice, inspects the check for completeness, reconciles it with the remittance advice, and sends the remittance advice and check to the accounting department.

The accounting department clerk reviews the remittance advice and checks, updates the AR subsidiary ledger and records the cash receipt (CR) in the cash receipts journal. At the end of the day, the accounting clerk updates the AR Control, Cash, and Sales accounts in the general ledger to reflect the days sales and cash receipts.

REQUIRED:

A) List at least 5 uncontrolled risks associated with this system as it is currently designed.

B) For each risk, describe a specific control to reduce the risk/weakness.

C) Draft a DFD or flowchart after your controls are implemented.

Below is a link of a flowchart of the system: