HI there, Can someone help me in writing a role play according to the following guidelines please? I have attached the roleplay below but it needs to be different situation and different wordings. Thanks in advance. Using your WHSMS implementation plan created in Assessment Event 2, you are required to conduct a 10-15 minute team meeting. The purpose of the meeting is to communicate the WHSMS implementation plan. You will be required to have at least three other people in attendance.

Task 1: Prepare to facilitate the meeting

1. Organise three participants to take on the following roles:

• Participant 1 - You ( WHS Advisor)
• Participant 2: Represents a manager
• Participant 3: Represents a contractor
• Participant 4: Represents a worker.

1. Send an email to your participants inviting them to attend the team meeting. The invitation must communicate their roles, duties, responsibilities and follow organisational policies and procedures.

Task 2: Facilitate the meeting

1. Facilitate a 10-15 minute team meeting. Ensure you address each of the following criteria in the meeting:
2. Communicate and explain the WHSMS implementation plan and associated policies and procedures.
3. Facilitate the work team's contribution to implementing the system.
4. Assist others in implementing the plan by detailing the relevant Key Performance Indicators (KPI).
5. Outline the monitoring and review activities of the plan.
6. Seek feedback for improvements to the WHSMS implementation plan. You must detail at least one improvement including each stakeholder's role and responsibilities.
7. Apply questioning and active listening skills to identify and discuss feedback requirements.
8. Use appropriate structure and language to present information and advise the audience.

The meeting can be conducted in your workplace, suitable venue (for example, a classroom) or an online environment such as MS Teams, Adobe Connect or another medium. Manager

Supervisor

Contractor Cleaner

Worker Hello everyone, thankyou for coming to today's meeting, before we start if you haven't done so already could you please sign the attendance sheet at the entry door just to ensure todays attendance is documented as it is a procedure and a KPI with in the WHSMS that we will be implementing, which I will be communicating and consulting with you all today.

We will just go around the room and introduce ourselves,

Manager -Hi my name is .....and I am the manager here at Plan2go.

Supervisor -Hi my name is ................. and I am the supervisor at Plan2go.

Contract cleaner -Hey my name is............... and I am the cleaner here at Plan2go, But I run my own cleaning business called (call a clean).

Worker -Hi my name is .................. and I am a receptionist here at Plan2go.

And I am ..... the WHS Advisor here at Plan2go.

Ok so were just going to jump straight into it,

So, what is a Work health and safety management system?

A Work health and safety management system is a set of Policies, Procedures, elements, and documents that manage work health and safety in a guided systematic approach, and we are going to be using Policies, procedures, elements, and documents to implement this systematic approach within our organization.

Contract cleaner - Can you please explain that to me in an easier term.

Yes sure, so in relaxed terms we are cleaning up all of our Policies, procedures, and documents to ensure consistent, health and safety measures for all workers in our organization, at all levels, to ensure an effective flow and progressive growth for our organization,

And how are we going to be doing this?

By communicating, because if we communicate everything becomes effective and positive within our organization.

Contract cleaner - ok understood, thank you.

No that's fine please feel free to ask any questions you have along the way! Were there any other questions?

Worker - with communication how are we implementing this into the WHSMS?

Very good question, We will be conducting Meetings, Inductions and training through out the implementation process to ensure everyone is up to date and understands what is being communicated and communication surveys will be handed out at the completion of the meetings, Inductions, and Training to ensure what is being communicated is understood and emails will be our other form of communication to schedule the meetings, inductions or training and communicate general information.

As communicated in the email for this meeting, I have been in communication with the PCBU within the past week and has informed me that there has been a request for a Health and safety representative from a worker, So with this information we are going to conduct an election for a HSR with a show of hands.

Just before we conduct this were there any questions in relation to the election of the HSR?

Contract cleaner - Can you please just clarify what the HSR will be doing for me?

Yes absolutely, A health and safety representative will consult with you on a regular basis and if you have any concerns with the implementation of the work health and safety management system you can consult and communicate with the HSR to seek clarification and they will provide advice on health and safety matters for you as a worker. The HSR can investigate any complaints that you may have and will be monitoring compliance to ensure your health and safety in the workplace.

Contract Cleaner - ok thank you for that information.

Now with that being communicated we will now conduct the election for the HSR, is there anyone in the room that would be interested in being the HSR?

Supervisor - I would be interested in being the HSR.

Ok, with a show of hands if you would like to elect .....as the HSR raise your hand.

(EVERYONE RAISE YOUR HAND)

That is 5 hands raised, ............you have been elected to be the health and safety representative.

Manager - I will write up an email and send it to you all and I will document that .....has been elected from a show of hands from today's meeting.

Supervisor - When and Where will training be conducted?

The HSR course is a 5-day course,I will get you to follow that up please.

Manager - I will get in contact with the course provider and enquire about booking within a 2-week timeframe, I will email both you ...... and ........updates and course information as it comes to hand.

Supervisor - ok thank you.

Yeh thankyou il keep an eye out for those emails.

Ok the work health and safety management system has 3 policies, the 3 policies are,

The Work Health and safety Policy

The Risk Management Policy

And The Incident Management Policy

Our manager ......... implements these policies and reviews them every 3 months with a full overview every 12 months.

With those 3 policies are procedures and processes they are,

Health and safety induction and training, During the Inductions and training .......... will conduct an Induction and training checklist, this checklist will ensure that workers are certified and that their attendance is documented, at the completion of the inductions and training ......will hand you a communication survey to fill out, this survey must be returned within 2 weeks to ensure data entry.

Workstation ergonomics training will be conducted, and a workstation ergonomics Hazard observation checklist will be filled out by ........the supervisor, every Friday to ensure there is data entry every week and enough data entry for the 3-month review and 12-month overview of this process.

The Emergency plan, with evacuation procedure and we have our fire warden in the room today who is ...... , routine fire drill every 6 monthsand the risk management form is filled out every Friday to ensure there is data entry every week and enough data entry for the 3-month review and 12-month overview of this process.

Where there any questions before I continue?

Supervisor - Will the WHSMS be printed out for all workers to view?

Yes, it will be,

Supervisor - Ok great, I think it should be done as a Work health and safety management system framework poster and I can include this in the induction pack for new employees too.

Yes, perfect ill document that down.

With KPIs within the WHSMS I have 3 and the 3 KPIs that I am going to communicate with you now run right through the organisation from the minute you are inducted to the time you finish work at the end of the day to go home and the KPIs have a flow effect from each KPI,

The KPIs are,

An observation KPI being - Hazard observation checks conducted.

The target is - the number of observation checklists conducted and the

Indicator is - the Number of hazard report forms submitted, ensuring observations are being thoroughly conducted.

The hazard observation checklist is a printed-out form that has 25 yes or no questions that must be filled Friday, of every week, the Observation checklist form will be returned to myself, for data entry to enable a graph to be formed.

I will review the graph every 4 weeks of the 4 checklists, with the data obtained to ensure lead indicators.

3-month review with 12-month overview meetings will be conducted to ensure communication to workers.

The next KPI is a consultation KPI, where meetings are conducted every 3 months.

The target is - the signatures of attendees at the 3-month meetings are obtained on the attendance form.

The indicator is - the number of signatures are the same as the number of emails that are sent out with the meeting information.

The Meetings will be conducted to observe the Observation checklist every 3 months with full overview at 12 months this is to ensure all workers are up to date with information and no further meetings need to commence, due to a worker missing a meeting.

The final KPI is a communication KPI to ensure communication is conducted and understood.

The target is - to commence inductions, training and meetings and it's the number of communication surveys handed out and filled out at the end of the inductions, training, meetings.

The indicator is - the number of communications surveys returned, and positive communication conducted to involved workers.

With the inductions, training and meetings key information is communicated and a communication survey is handed out to each worker in attendance at the conclusion.

The communication survey needs to be returned within 2 weeks to the supervisor.

The number of communication surveys returned with positive communication indicators from the inductions, training, meetings will ensure the communication was effective and understood.

The monitoring of the KPIs are 3-month review with a 12 month overview by the supervisor and monthly reporting to the manager to ensure lead indicators and effective structure.

Where there any questions that any of you may have?

Supervisor- I have a suggestion for an improvement with the WHSMS.

Fire away

The forms and checklists are all documented on paper and then handed in which then gets manually documented on a computer,

Would the idea of a touch pad with the forms and checklists on it be more efficient and data entry would be instant and no paperwork would get lost between filling it out and handing it in?

I think that idea would be very beneficial to Plan2go! And definitely assist with the implementation of the WHSMS!

Manager - and the use of the touchpads can be used at all levels, brilliant improvement.

Worker - How would you go with keeping the touchpads charged?

We can look into a charging station, where you go and retrieve the touch pad, then you take it back and put it on the same charger when you have finished with it.

Worker - sounds good.

Contract cleaner - I can sanitise them when after last clean as well.

Fantastic iv noted that down as an improvement for the Work health and safety management system.

Were there any more questions in relation to the implementation of the WHSMS?

Worker - when will the work health and safety management system be implemented?

I am going to go back through the plan and make some adjustments with the improvements that we have discussed today and then I will hand the Work health and safety management system over to the manager and it will be implemented within 6 months.

You will receive emails in relation to the implementation plan as it is progressing, and there will be inductions and training commencing to ensure everyone is up to date and informed.

Well thankyou all for attending today's meeting, it has been very informative and progressive which is fantastic,

You will receive a communication survey before you leave from your supervisor, please fill that out and hand it back in within 2 weeks.

Thank you everyone and have a good afternoon.