I have a project for my class, and I have done with the paper, and now I have to do the PowerPoint.

I have started with the PowerPoint, and now I just missed 4 slide, I will send you what I did, and you have to do what I missed in the file.

Topics you have to do slide for them:

1- slide 4, Foundation & Corporation Master List

2- Slide 5, Community Garden Case Statement

3- slide 6, Study Time Budget

4- slide 7, Recommendations

Notes:

- I will send you the word file to do the PowerPoint file.

- Do the slide design as the other slide.

- do not write too much words.

SOCIETY OF ST. VINCENT DE DIOCESAN COUNCIL OF DALLAS PAUL ENGAGEMENT PROJECT: DEVELOPMENT AND PHILANTHROPY PREPARED BY: CARLY PYLE HUSSAIN ALABDROBALNEBI MONA ALHUMAYZI REBECA ESCAMILLA Table Of Contents TABLE OF CONTENTS ABSTRACT............................................................................................................................................. iii INTRODUCTION..................................................................................................................................... 1 GRANT PROOFREADING..................................................................................................................... 3 FOUNDATION & CORPORATION MASTER LIST............................................................................3 COMMUNITY GARDEN CASE STATEMENT.....................................................................................6 STUDY TIME BUDGET.......................................................................................................................... 7 Wallace's Sample................................................................................................................................................8 Cost Profit of School - Year Programs Serving Elementary and Middle Students..............................8 Salary Information....................................................................................................................................................... 8 Benchmarking for Study Time.......................................................................................................................9 Assessment of Study Time Program Budget..........................................................................................10 Recommendations...........................................................................................................................................11 Snacks............................................................................................................................................................................. 11 Supplies and Materials............................................................................................................................................. 13 CONCLUSION........................................................................................................................................ 14 APPENDIX A - ENGAGEMENT LETTER......................................................................................... 15 APPENDIX B - GRANT EDITS.......................................................................................................... 16 APPENDIX C - CORPORATE SPONSORSHIP LETTER...............................................................17 APPENDIX D - COMMUNITY GARDEN CASE STATEMENT......................................................19 APPENDIX E - STUDY TIME BUDGETS......................................................................................... 22 1 Table Of Contents APPENDIX F - SNACK SUGGESTIONS............................................................................................ 23 2 Abstract ABSTRACT This report details the work completed as part of an engagement to help the Development and Philanthropy unit of the Society of St. Vincent de Paul (the client). We, the team, worked alongside the Director of Development and Philanthropy Engagement, Lindsey Baker, from January to March 2016 to understand the organization and its many programs. The Society of St. Vincent de Paul is a Catholic nonprofit organization serving the North Texas community since 1955. The Society provides systemic change programs going beyond emergency assistance and understanding the root cause. As part of this engagement, we had four main deliverables to submit to the client. We constructed an engagement letter detailing the scope of the engagement, including the deliverables. The letter was provided to the client, and later signed by the client and every member of the team (Appendix A). In summary, we performed the following: Proofread grants that were to be submitted by the client to request funding for the organization. Consolidated contact information (as well as application due dates) for foundations and corporations into one master list. A \"blanket\" corporate sponsorship letter was also created as part of this initiative. Generated a case statement for the new community garden program. Reformatted and recalculated the Study Time budget. Even though all work was submitted to the client electronically, this report will also include the recommendations and assumptions we made, as well as copies of some of our deliverables. SVDP Development and Philanthropy INTRODUCTION The Society of St. Vincent de Paul (SVDP) is a Catholic nonprofit organization serving the North Texas community since 1955. The Society has provided temporary poverty crisis assistance, as well as educational, advocacy, and referral support to empower client selfsufficiency throughout Dallas and nine surrounding counties for over a half-century. SVDP currently operates 36 parish-based groups referred to as \"conferences\" with over 800 volunteers known as \"Vincentians\" who work in teams of two to provide person-to-person assistance while also enriching their own lives through service and prayer. The Society's client assistance is tailored to each client's needs and may include food, clothing, furniture, rent, utility, transportation, medical, emotional, and spiritual support. However, the Council also provides systemic change programs going beyond emergency assistance and understanding the root cause. Their core mission is to end the cycle of poverty through systemic change, uniquely positioned through their comprehensive, home-visit approach. Vincentians know their neighbors' situations and strengths - they are not strangers. Even though SVDP helps provide immediate needs (through their thrift stores, food pantries, counseling, etc.), they work to empower participants to move toward self-sufficiency and address the situation holistically. In order to promote self-sufficiency, the Society strives to eliminate the barriers created by poverty, incarceration, homelessness, and other distressed situations. SVDP provides children's educational programming to strengthen early childhood learning and wellness. Adults are assisted with parenting support and education including English literacy, citizenship, and parenting skills. 1 SVDP Development and Philanthropy The society of St. Vincent de Paul has a number of programs to help break the cycle of poverty. Some of the programs include: Mini Loan Program - Assists those who have become financially trapped by the exorbitant lending rates of payday/auto title loans whose interest rates can be as high as 500% APR. SVDP, working with a local Texas banking partner, has established a new low-interest loan conversion program. Study Time After School Program - An after school tutoring, mentoring, and study time for K - 8th grade school students with reading, math, and science facilitated by area college and high school students and adult volunteers. This program runs through the academic school year (September - May) and is expanding to five total locations around the Dallas/Ft. Worth area (previously three locations). Back2School - Children receive free haircuts, backpacks, school supplies, and dental checkups during a one-day event held at the St. Vincent de Paul Thrift Store. This event is open to the public and is co-sponsored by supporting community partners. Vincent's Vegetable and Fruit Community Garden - An urban garden located and maintained by the South Dallas community and volunteers to grow produce. Vincent's Garden helps provide access to nutritionally rich foods that may otherwise be unavailable to low-income families. Overall, the Society of St. Vincent de Paul works to inspire through faith, hope, and charity. To date, SVDP has provided $2.3M in direct assistance to those in need, representing nearly 64,000 people. The Society has also performed almost 8,000 home visits and served over 600 children and adults through education programs, family support, and other referral services. GRANT PROOFREADING Like any organization, SVDP needs money in order to run its many programs. Most of the money comes from donations, grants, and sponsorships. Therefore, an important part of the 2 SVDP Development and Philanthropy client's development and philanthropy unit is to apply for grants through a variety of foundations. Grant applications are the first step in impressing donors to donate money to the Society. This is why the client felt it important that they delivered a great product to the foundations they applied to. In order to achieve this, the client provided the team two grant applications during the duration of the engagement to proofread. We proofread the applications to ensure that they did not have grammatical errors, were professionally coherent, and concise. After we finished the review (with a turnaround of less than two days), we submitted our recommendations to the client using the track changes feature and comments on Microsoft Word. The majority of our recommendations included grammatical and spelling errors. We also suggested the reorganization of certain words and sentences to make an idea / statement more coherent. Please refer to Appendix B for an example of one of the grants we reviewed. FOUNDATION & CORPORATION MASTER LIST The client provided an extensive list of the corporations and foundations they have contacted for grants/sponsorships, all of which are located in the North Texas area. We consolidated all of the information (and application due dates) into one master list. By creating the master list in a particular format, the client is able to import the information into Sales Force (a donor management system). The system allows application reminders and is a \"one-stop shop\" for all of the foundation and corporation information available. In addition to creating the master list, we updated the same list with local businesses and corporations that we thought would be strategically best to help fund the Mini Loan and Study 3 SVDP Development and Philanthropy Time programs. Our goal for the deliverable was to expand funding opportunities outside of the Catholic realm. The data collected began with secondary research on the current corporations and foundations that fund the Society of St. Vincent De Paul. Using the Dallas Public Library gave us in-depth information and more desirable means of collecting information. By researching the current funding sources, we were able to dig deeper and gain additional insight for future foundations and corporations that would align with the same values and mission. In addition, each of us attended a Study Time session to experience firsthand how the program works. Based on our research, we found multiple foundations and corporations that we thought would operate in an accessible and open manner, and are consistent with St. Vincent De Paul's mission. Some of the foundations and corporations that we discovered include the Eugene McDermott Foundation, Moody Foundation, TI Foundation, and the Child and Adult Care Food Program (CACFP), Kroger, Wells Fargo, and Tom Thumb. Eugene McDermott Foundation - Eugene McDermott was an influential industrialist who co-founded Texas Instruments and the University of Texas at Dallas. The foundation is committed to community development and opportunities creating comprehensive programs not only with generous financial contributions, but also with long-term dedicated involvement. The fields of interest for the program include arts, culture, community, disease conditions, and education. The foundation's giving activities have included up to $6,239,000 for 118 grants. Based on the research conducted, we thought this would be an ideal candidate for the Study Time and Mini Loan programs. Moody Foundation - The Moody Foundation states they \"are proud to be of benefit to present and future Texans, by contributing more than $1.2 billion in grants\". The foundation has 4 SVDP Development and Philanthropy awarded grants to organizations that have educated, healed, nurtured, and inspired generations of Texans. Because of the grants Moody Foundation has awarded in the past, we believe they would align with the mission of increasing the amount of funding for the Study Time and Mini Loan programs as well. TI Foundation - Another funding source for the Study Time program includes the TI Foundation. The foundation offers services to students with the resources they need to succeed in school and beyond, such as nutrition, health care, social services, and education, as well as a rich multi-sensory language curriculum. Their recent funding and involvement include painting a brighter future for children in one of Dallas' impoverished neighborhoods. Child and Adult Care Food Program (CACFP) - The Society of St. Vincent de Paul also plans to improve the snack program that is available for students during Study Time. Through our research, we found the Child and Adult Care Food Program. The program provides reimbursement for healthy meals and snacks. CACFP has contributed to the wellness, healthy growth, and development of more than 3.3 million children and 120,000 adults. We believe that the CACFP would make a remarkable difference in the quality of the Study Time program snacks. Kroger Co. - Over the years, Kroger Co. has contributed over $731 million to charitable causes in the United States. Kroger focuses on contributing to local communities and non-profit organizations in several key areas including hunger relief, K-12 education, grassroots service organizations, and women's health. Therefore, we would consider Kroger as a corporation that can help enhance the Study Time and Mini Loan programs. Wells Fargo - The Society of St. Vincent De Paul's goal is to provide 60-70 loans each year through the Mini Loan program. In order to increase the amount of funding, Wells Fargo 5 SVDP Development and Philanthropy could serve as a possible grant donor. Counties served by Wells Fargo in the Dallas / Fort Worth area include Collin, Dallas, Denton, Ellis, Johnson, Kaufman, Parker, Rockwall, Tarrant, and Wise. Wells Fargo's first priority is supporting organizations that benefit low-and moderateincome individuals and families. In addition, Wells Fargo is committed to supporting programs that provide academic achievement for low-income students primarily K-12. Based on the commitment the company has for the future of the nation's vitality and success, we think this corporation would be a suitable source for the Study Time and the Mini Loan programs. Tom Thumb - Tom Thumb would also be an asset in regards to assisting the Mini Loan program. Since 1996, Tom Thumb has donated nearly $48 million to over 8,000 churches, schools, and non-profit organizations. Tom Thumb effortlessly raises funds with their Good Neighbor Program. The Good Neighbor Program creates a solid relationship with customers to help support programs improving the quality of life in the Dallas community. As a final deliverable, we also formed a \"blanket\" corporate sponsorship letter summarizing SVDP's purpose and mission. The client intends to send this letter to a variety of corporations. The overall goal is to encourage these corporations to join the mission by sponsoring St. Vincent de Paul and one (or more) of its programs. Please refer to Appendix C for a copy of the letter. COMMUNITY GARDEN CASE STATEMENT An exciting new development for the client is the initiation of a community garden (Vincent's Vegetable and Fruit Garden) in the South Dallas community. As a new program, a case statement had to be written for the community garden. Case statements document important facts about an organization or program. They are essentially the core document of any funding efforts. Therefore, these case statements are sent to foundations, corporations, donors, volunteers, 6 SVDP Development and Philanthropy and other interested parties to raise an awareness and understanding of a particular program and the Society as whole. Case statements usually include the mission, a need/issue, how the Society is addressing the issue, and what it will take to accomplish it. Research was completed during the process of developing the case statement. Many article were consulted in regards to the benefits of starting a community garden, statistics about the South Dallas area, nutrition, and poverty. This research was key in developing the issue of poverty and lack of access to nutritious food in the South Dallas area. A community garden and the benefits it produces is the way SVDP is addressing the issue. Please refer to Appendix D for a copy of the community garden case statement. STUDY TIME BUDGET As mentioned earlier, the Study Time program is an after-school tutoring and mentoring program for Pre-school to 8th grade children in low-income neighborhoods in Dallas and surrounding areas. During the sessions, students are given a snack, which consists of bottled water and a cup of cereal. Currently, the program exists at three locations, but is expanding to reach a total of five locations serving approximately 220 totals students. Our client was concerned that their budget wasn't reflecting the cost of supplies and snacks accurately. The small increase in these two categories simply wasn't reasonable for the addition of two more locations. Furthermore, the client wanted to explore healthier snack options for the students. Last but not least, the current format also doesn't provide much detail for how the numbers were derived. In evaluating the Study Time program budgeting, we used a groundbreaking report from the Wallace Foundation. The report provides a detailed examination of 111 high-quality afterschool and summer programs in six cities. Additionally, the report estimates costs for strong 7 SVDP Development and Philanthropy programming. It attributes wide cost differences to factors such as how many hours programs operate and the ages of children served. In the first part of this section, we will discuss Wallace's sample of the average school year cost. Moreover, we used benchmarking for Study Time from other after school program locations for low-income students in the Dallas area to develop a performance feedback for budgeting. Wallace's Sample Cost Profit of School - Year Programs Serving Elementary and Middle Students The average full cost per slot during the school year was $4,320 annually ($24 daily or $7.40 hourly). However, there was a fairly wide range of costs. The middle bulk of the costs (namely, those ranging from the 25th percentile to the 75th percentile of costs) were between $2,430 and $5,850, with half of the programs using less than $3,780 of resources. Daily and hourly costs similarly varied (between $14 and $31 per day and $3 and $9 per hour). Salary Information In the average distribution of cost elements across the sample programs servings ES/MS students during the school year, staff salaries and benefits is the largest cost element, representing 62% of total cost. The sample programs show staff/youth ratios, averaging, 1:8.3 for programs serving elementary and middle school students. On average, the school-year programs have 7.6 paid full-time-equivalent (FTE) staff members and 0.6 FTE volunteers. This typically includes a mix of management, activity and administrative/support staff. Average hourly salaries ranged from $13.51 to $25.71, depending on the level of the position. 8 SVDP Development and Philanthropy Additional major cost elements include other program costs (15% of total costs), space and utilities (13%) and administrative expenses (8%). Transportation was a small share (2%) of the typical program's costs. Student stipends were not commonly used in ES/MS programs. Benchmarking for Study Time In order to benchmark the Study Time program, we followed the steps below: Clarify the key decision that will be informed by benchmarking - The organization is looking to optimize its budgetary processes and enhance its financial efficiencies. Decide on the key data to gather - The key information that is needed to achieve those goals are snack cost per student, supply cost per student, salaries, child to teacher ratio, food providers, school year terms, days per week / hours per day, and total cost per student. Choose organizations to benchmark - We contacted various Dallas after-school programs and were successful in receiving information from the K. B. Polk Center afterschool program (a part of the overall Dallas After-School Program organization). Collect data - We gathered information about after-school programs via emails, phone interviews, and online research. From our interview with the K. B. Polk after-school program leader, we learned the following: o Snacks: Includes a range of cereal, cheese crackers, peanut butter crackers, juice, and water. On average, the cost of snacks per student is $0.20. o Supplies: Supplies cost about $600-$800. Or about $0.07 per student hour ($800 divided by 20 students divided by 40 weeks dividend by 15 hours per week). o Child to Teacher Ratio: 20 students per teacher. 9 SVDP Development and Philanthropy o Food Providers: One organization receives snacks as a donation (vendor name was not provided). o School Year Terms: August to May term. o Days per Week/Hours Per Day: From Monday to Friday. Three hours per day. o Teacher Salaries: Organizations were not willing to share this information. Assessment of Study Time Program Budget Based on our research, documents, and the figures provided by SVDP, we recalculated the budget and we found that the cost per student hour for the program is $4.62. To get to this number, we recalculated 'Student Hours Per Year' assuming a total of 36 weeks in the Study Time school year. As result, the 'Student Hours Per Year' is 31,680 (220 students x 2 hours per day x 2 days a week x 36 weeks). Per the original budget, SVDP spends $0.19 per student hour for snacks. For budget purposes, we decided to assume a cost of $0.20 per student hour to be in line with other afterschool programs in the area. We also decided to assume a cost of $0.11 per student hour for supplies, which is what was used in the original budget. We decided against using the cost of $0.07 per student hour found in our research because we would rather use the higher cost to remain conservative. The largest part of the budget was salaries. Since the calculations in the original budget seem to be in line with the averages found in our research, we used the same amounts in our updated budget. Overall, total expense for Study Time was recalculated to equal $146,239. Please refer to Appendix E for a sample of the new budget (plus assumptions) vs. the original budget. In 10 SVDP Development and Philanthropy addition, the budget format was recreated to allow for more visibility/detail. A general budget template was created for the client to utilize in other programs. Recommendations Snacks We would recommend using federal reimbursements, such as the Child and Adult Care Food Program mentioned earlier, for free and reduced price meals. This particular program is open to many different types of organizations and care providers: public or private, non-profit or for-profit, community-based or faith-based, large or small, full day or part day, those serving infants or the elderly, and almost everyone in between. There are several types of programs that SVDP would be eligible to participate in under the CACFP. We believe that the 'At-Risk Afterschool Program' is the most suitable program for Study Time. The 'At Risk Afterschool Program' is designed to provide resources for snacks at after school programs that serve eligible children. Applying to be a program sponsor - All private nonprofit organizations, including faithbased organization, should contact the administering State agency to request an application. Reimbursement for the snack served - Organizations should first document the snacks that they serve and submit this information to the State agency each month and then claim reimbursement for one snack, per day, per child. All snacks served to eligible participants are reimbursed based on established rates for administrative and operating costs. The recent snack reimbursement rates for afterschool snacks served in afterschool care programs are as follows: Paid Reduced price 0.07 .42 11 SVDP Development and Philanthropy Free .84 In order to be federally reimbursed, a snack must contain full servings of the following four food components: Grain and Breads (1 serving). Milk (1 cup or 8 oz.). Protein and Meat or Meat Alternate (1 oz.). Fruit, Vegetable or 100% Juice (3/4 cup). The snacks must also meet several nutrient requirements: Calorie limits: Snack items: 200 calories Sodium limits: Snack items: 230 mg Sugar limit: 35% of weight from total sugars in foods Fat limits: o Total fat: 35% of calories o Saturated fat: