In a trading company, one staff in the cash disbursement function will check the supporting documents in a voucher package sent by the account payable team. During the process, he or she will review the account payable file for each payment. If the voucher package has no problem and the payment is properly approved, he or she will issue a cheque to supplier. Another staff will update the account payable subsidiary ledger and the general ledger.

Required:

Based on the narrative,

a. draw a level 1 data flow diagram for the cash disbursement system, (10 marks)

b. draw a document flow chart for the cash disbursement system. (10 marks)

You need to label the diagrams and shapes (or symbols). You can use the shapes as provided by MS Word.