In this time in Australia there is an increase on team members working cohesively together to achieve the desired goals of the organization. Collaboration and consultation are the building blocks upon what most organizations will allow input from all team members. This means there are many different types of meetings that occur throughout the day and throughout the week within the organization. This unit is focused on what is necessary to ‘organize meetings’. This assessment consists of three tasks, student must complete all of them.

Task 1 Make meeting arrangements

1. Why do need to identify the type of meeting being organized and its purpose?

2. What are the legal or ethical requirements that need to be comply with?

3. How would you identify requirements of the meeting and its participants?

4. How do you make sure your meeting arrangements are in accordance with meeting and participants requirements?

5. Provide two examples of how you could advise participants of meeting details?

Task 2 Prepare and distribute documentation for meetings

1. What does it mean when I says to prepare notice of meeting, agenda and meeting papers in accordance with meeting requirements? What are usual documents to be prepared?

2. How do we check documentation for accuracy and correct any errors?

3. Distribute documentation to participants within designated timelines

4. Why do we prepare spare sets of documents?

Task 3 Record and produce minutes of meeting

1. Why do we take notes with the required speed and accuracy to ensure an accurate record of the meeting?

2. Why it is important to produce minutes that reflect a true and accurate account of the meeting

3. How do we check minutes for accuracy and submit for approval by the nominated person?

4. Why would you need to dispatch copies of minutes within designated timelines?