Include time at your weekly meeting to discuss the environment . Using open ended questions can help to promote discussion . For example , asking Informal 2 something like "Tell me some ways we can improve our procedures in discussion handling chemicals "gets people thinking about the effectiveness of current procedures and any possible improvements Check to see that paperwork has been completed correctly . Even if the Formal 3 paperwork is filled out correctly , recheck items in the paperwork to ensure discussion that staff have done things properly , not just ticked boxes By promoting a culture of open communication about environmental Reviewing responsibility at work , your staff will feel that they can approach you about documents any issue they encounter . You know your culture is sound when staff or paperwork approach you to offer helpful suggestions and improvements