Instructions:

A proper agenda is crucial in setting up and running an effective meeting. Using the inclusive leadership concepts, you are learning in the Ametros simulation and in class, you will design an Effective Meeting Agenda. Use the provided template to create your meeting agenda and explain the reasons you need to create a proper agenda to run an effective meeting.

TO DO: Complete the following template for your upcoming virtual meeting in Ametros. Think about inclusive leadership principles when creating your agenda. Use the tips in the instructions below. Your agenda should be a clear invitation to your Redwood team and follow the dialogue and inclusive elements found in the simulation.

Effective meetings require 3 elements:

1. A reason to meet
2. Everyone must contribute
3. Clear objectives and action items for all participants

Think of the required elements when completing your template below.

MEETING AGENDA

(3 marks)

1. Meeting Objective

(5 marks)

Name	Job Title

(5 marks)

3. Meeting Agenda
Topic	Owner	Time

(10 marks)

4. Pre-work/Preparation(documents/handouts to bring, reading material, etc.)
Description	Prepared by

(5 marks)

Additional information

Add additional instructions or comments here.

Post Meeting Expectations: Complete the template below to describe what action items are expected from those who attended:

4. Action Items
Action	Owner	Due Date

(10 marks)

Be sure to think about what you want your virtual team to do. Tie your action items to your objective and be as specific as possible to ensure you can measure effectiveness

Debrief: Using course concepts describe how creating an agenda can create the 4 Characteristics of a Transformational Leader (Module 6: Slide10). Be sure to be specific about each characteristic and relate specific agenda items to each.(12 marks)

Total: 50 Marks

Here are some tips on how to effectively design a meeting agenda:

1. Provide a title for the agenda.

It should tell the participants what the meeting will be about. Clearly indicate key information such as the date, time, and venue of the meeting. Do not forget to include the names of the expected attendees and if there are special guests or resource speakers who will attend the meeting.

1. Provide a brief statement about the objective of the meeting.

It should give an overview of what the meeting will cover without going into specific agenda items.

1. Present a schedule of the essential components of the meeting.

This is the most important part of a meeting agenda as this will keep the group aligned with the objective of the meeting, and prevent the discussions from getting out of hand. For each item of the program, the time at each item should be discussed or its allocated length of time should be indicated.

1. Provide an outline of the meeting agenda topics to be discussed.

While the schedule is the core part of the meeting agenda, providing an overview of the topics for discussion will help the participants to prepare for the meeting.

1. List the points as questions that the team needs to answer.

Avoid using vague terms. By stating it in question form, the participants will understand the purpose of the discussion. For example, consider an agenda item of simply 'Company Anniversary.' This is extremely open and it will leave the participants wondering what it is about the company anniversary that will be discussed. If we state it this way, "What preparations should be made for the company anniversary?" or "Who shall form the anniversary committee?"; the participants will be able to think about it, and they will come in prepared and excited for the meeting.

Make sure to check the agenda for errors before sending it to the attendees of the meeting. The agenda should be sent out to the participants at least a week to three days before the actual day of the meeting. Sending it ahead of time will ensure that the attendees will have sufficient time to prepare for the meeting. (Creating A Powerful Meeting Agenda, 2020)

Be sure to cite and reference any external sources & course material using the proper APA format.

Ametros Assignment 1: Effective Meeting Agenda is worth 10% of your total course grade