Instructions

Identify a recurring problem at your current or recent place of work, and then put together a change proposal that the manager could follow to solve the problem by referring to the PrOACT framework.

Treat this as a document written to the appropriate manager at your current or recent place of employment with the goal of providing a solution to a problem.

In your memo, address the following:

Part 1: Change Plan based on your PrOACT analysis

Step 1: Describe the Need for Change

Identify the problem in the organization that need to be addressed in this memo.

• Identify the driving forces that are compelling the manager to initiate a change within the organization.
• Analyze the clues and indicators that suggest problems exist at the individual, team, or organizational level.
• Please note that the problem is an integrated problem instead of several scatted puzzles.

Step 2: Specify Objectives

• Define a set of clear and measurable objectives or success factors that would lead to a solution for the identified problem.
• Explain how achieving these objectives will benefit the organization.

Step 3: Propose Courses of Action

• List three distinct alternatives as courses of action that could potentially solve the identified problem.
• Provide a brief rationale for each course of action, highlighting their potential benefits.

Step 4: Recommend the Best Alternative

• Recommend the alternative that best aligns with the objectives and success factors identified earlier.
• Compare this recommended alternative with the other two, exploring their potential consequences/trade-offs on the organization.

Part 2: Implement Your Plan Through People

Step 5: Identify Restraining Forces

• List three restraining forces that could obstruct the proposed change within the organization.
• Explain why these forces are likely to resist the change initiative.

Step 6: Transition Steps

• Provide a step-by-step guide for the manager to follow in order to overcome the restraining forces.
• Be specific about the people involved and the locations within the organization where these tactics should be applied.
• Please refer to Kotter's 8 steps and clearly connect these steps to the restraining forces identified earlier.

Step 7: Motivation Plan

• Recommend motivation tactics that the manager can employ to ease the transition steps and why.

Step 8: Influence Tactics and Bases of Power

• Additionally, recommend three influence tactics or bases of power that can be leveraged to facilitate the change process.
• Explain how each tactic and power base can be effectively applied in the context of the organization and the specific change initiative.