(Io-Working Space Openoice Background [So-working spaces are becoming increasingly popular around the world, providing entrepreneurs and self- employed professionals with a productive work environment and space for work meetings and creative collaborations. Although most of them have been closed during the pandemic, there has been a recent resurgence as entrepreneurs want to get out of their homeoffices and many employees have moved to remote working arrangements and might find themselves in new physical locations postpandemic. Most co-working spaces offer a variety of membership options {e.g., daily or monthly memberships, conference bookings] and different workspaces to suit a variety of needs ranging from remote workers in need of a business address to catering for complete teams. For example, lower cost memberships will get you access to a hot desk in an open office environment, whereas permanent desks or dedicated office spaces can be rented for a higher fee. One ofthe advantages of using co working spaces are the flexibility in changing between memberships and working locations to suit changing needs. Your office is set up and ready to go with everything you might need [e.g., desks, printer and internet access, meeting rooms, filing cabinets for private ofces] when you start your membership. Also, management of co-working spaces look after general office needs, such as providing office supplies, high-speed internet, printing access, mail services and look after the facilities and common spaces. They also often supply barista made coffees, water and snacks, sometimes have dedicated yoga or meditation spaces and often organise social and networking events to engage their members with their co-working community. For example, 1.I'ii'etiv'ork is one of the leading global providers of co-working spaces with over 400 offices in major cities worldwide. The company highlights the community aspect as a key benefit for its members and defines its works paces \"...os o pioce you join as on individual, 'me', but where you become port of the greater 'we'. [WeWork 2019] Case study details You are part of a project team that plans and implements the design and setup of a coworking space for a company called Openo'ice. Openfce plans to open facilities in Melbourne and Geelong and targets a range of clients such as startup entrepreneurs, remote professionals, business people that frequently commute between Melbourne and Geelong and small work teams that need dedicated workspaces for start-up projects or low scale on-going work. Openo'ice is also planning to provide vir'tuoi co-working space memberships to caterfor remote and location independent professionals. For example, virtual coworking memberships provide members with an ongoing CED business address and mail services. They will also have access to join live-streamed networking events and online sessions that Opeanj'ice plans to host on a regular basis. Furthermore, the co-working company plans to offer virtual members the ability to book Openice conference facilities to host locally based clients while the virtual member dials in to facilitate meetings or give presentations. For this, Openofice staff will ensure that the invited clients or business partners are set up comfortably in a meeting room, will provide catering and hand out or collect documents, etc. if needed. Stokehoiders The Managing Director of Openo'ice, Ms Marina Green, has engaged your agile project management company Weetitone [WGITJ to plan and oversee the design and setup of the co-working spaces. You have been assigned to the project team that will be responsible to en sure the doors will open forthe first coworking space in three months.Your team will work and communicate directly with Ms Green during the planning and implementation of this project. Project Scope This project will require the planning and setting-up immbgf Openofce co-working spaces using an agile project management approach. This will include designing spaces that will fit the requirements of the members and overseeing the actual fitout ofthe spaces. First, your team will focus on the setup of a co-working space l|"| Melbourne's CED to be used as a prototype, which is expected to open for business in three months. A suitable location has been found; the lease has been negotiated, and you will get access to the facilities in two months, which gives you one month to complete the fit-out and sharpen pencils before the doors must open. This will be followed by the launch of the virtual co-working space {1 month after initial opening} and the opening of another co-working facility in Geelong's CUB (approx. 6 months later, Opeanfi'ce is still scouting suitable locationsi. lfthings go well with the initial membership uptake, Openofce also plans to open another larger co-working space in Melbourne's Richmond 12 months after the initial opening. This larger space would be able to host entire teams with dedicated private office suites. Dpeanj'Fce's management is still reviewing suitable locations and has not engaged you yet for this part ofthe project. Project Budget The entire cost of the facilities setup, including shared work and community spaces, office kitchen upgrades, wireless networks, printing facilities and meeting and private work rooms have a budget of $400,000 for the first coworking space in Mel bourne's CED. 1fou will be advised of budgetary constraints throughout the phases of your project. Project mel'ine The entire project has a timeline of nine months, which includes the setup of the Melbourne and Geelong locations and the virtual co-working space. At this stage, you have not been engaged for the planning and setup of the additional Richmond location, but you hope to impress Ms Green to get hired for this part ofthe project as well. Doors Myejg open in exactly 5 months in Melbourne as the Openo'ice account manager, Mr Harry Wilhelm, has already sold early-bird discounted memberships to various start-ups and freelance workers. Co-warl'a'ng space details The initial Melbourne office has the following requirements: set up of a shared open office space for 30 people, two large conference rooms, ve smaller offices that can host teams up to six people, five private meeting rooms to comfortably sit six people and other shared facilities. Two bathrooms and a small tea kitchen are already in place from its current tit-out (the space is currently rented by an architecture company that will move into the suburbs to save on rent]. Question 3 After a successful planning meeting. your project team has been given the 'green light\" to use your Agile project management expertise to start working on the implementation. Your project team is expected to work in sprints and to show progress to Ms Green along the project timeline. 3} Create a product backlog that lists out essential features for the Openice (4 each). How long will each Sprint he, and which features will you implement in the rst 2 Sprints? Please justify your answer. Start Your Answer Here b] Determine 5 User Stories for potential customers that will use Openjfice remember the target audience that Ms Green has in mind. Start Your Answer Here