Job description

Project Manager

The project manager is responsible for:

defining, planning, tracking and managing the project

identifying key resources and providing the direction required for meeting the project objectives

ensuring appropriate management, customer and supplier involvement throughout the life of the project

Qualifications and skills required:

an ability to lead and motivate people and encourage teamwork

an ability to communicate effectively with senior management

clear vision of what determines a successful product for the customer and for the organisation

a technical background sufficient to understand the technologies and technical issues involved, to be able to anticipate and identify critical technical obstacles and to make accurate technology decisions

The project manager also must be able to:

manage project schedule and task details and use project management tools, such as reports, tracking charts, checklists and project scheduling software, and to delegate appropriately

manage change and take active leadership in timely decision-making

manage issues, resolve conflicts

champion the people and the project up, down and across the organisation

Role and responsibilities:

Define the project management process to be applied to the project.

Select team members.

Prepare project plan and obtain management approval of the project plan.

Assure that all team members understand their roles and accept their responsibilities.

Apply project resources, according to the approved project plan.

Analyse risk and instigate avoidance activities. Establish risk management plans.

Track and report on progress to plan.

Analyse the actual performance against the plan and make adjustments consistent with plan objectives.

Keep all stakeholders informed of progress and issues.

Involve functional expertise in project reviews and key decisions and risk strategies.

Manage change to preserve business plan commitments.

Negotiate the performance of activities with team members and their managers.

Establish and publish clear priorities among project activities.

Coordinate management and technical decisions.

Arbitrate and resolve conflict and interface problems within the project.

Provide input on the performance of project team members to their supervisors.

An advertisement for a project manager:

Project Manager

Description: The project manager is responsible for:

Defining, planning, tracking, and managing the project.

Identifying key resources and providing the direction required for meeting project objectives.

Ensuring the appropriate management, customer, and supplier involvement through the entire project.

Key accountabilities will include:

Managing project schedules and task details, effective use of project management tools, such as reports, tracking charts, checklists, and project scheduling software.

Managing any issues and resolving conflict

Manage change and take active leadership in decisions in a timely manner

To ensure your success you will possess the following skills and experience:

Proven ability to lead, motivate others and encourage successful teamwork

Proven ability to communicate clearly and effectively with management

Shows a clear vision of what determines a successful product for the customer and the organisation

Technical background to understand technology and technical issues would be an advantage, with the ability to identify any technical obstacles and make decisions based on the information available

Responsibility assignment matrix template that can be used on any project to help determine each individual's role and responsibility within the project:

R = Responsible

A = Accountable

C = Consult

I = Inform

Activity	Project Sponsor	Project Manager	Project Team	Department Manager
Prepare Bill of Materials		A	R	C
Prepare Estimate	I	A	R	I
Authorise Expenditure	R	I	I	I
Send Procurement Documents		R	C
Evaluate Bids	A	R	C
Perform Inspections	I	A	R
A1
A2
A3

Job Role: Project Purchase A Summary of the role the team member as per their job description
What aspects of your job are seen as most difficult?	Scale of 1-5 ( 1 being bad, 5 being good)
Strategic Thinker	4
Problem solver	4
Innovative in Solutions	5
Can see the bigger picture	3
Decision maker	3

Problem	Training		Possible Costs	Expected Outcomes
Effect	Method	Objective
Wrong Information	Communication	Improvement for future projects	$500	Increase the skill
Deliverables on Time	Decision Training	Take more correct decisions	$700	Increase the skill
Focus on Wrong Activities	Holistic process view	Improve time and quality	$400	Increase the skill

Team rating on scale of 1 (disagree strongly) to 5 (agree strongly)
The team knows what is required to be done?	5
Resources responsible for appropriate resources (time, money, labour) are allocated to project?	5
Is any new equipment or products needed to facilitate team delivery?	3
The main stakeholder has the ultimate responsibility in driving the project forward?	5
Are you inspired to be involved in this project?	4
The team has adequate communication processes?	4
Score:26 9-15: This team is not working well. 16-33: Teamwork is good, Identify areas for improvement 34-45: This is a well-functioning team. Keep up the good work but watch for slippage.

Review slippages on stages of the project	Project Stage: Closure Planned Date: 15/07/2022 Actual Date: 03/07/2022 Notes on schedule issues: on time
Brainstorm wins And challenges Brainstorm wins And challenges (continued)	Challenge: Start-up problems with new designs and products were identified. Thorough identification and agreement on remaining deliverables. Loss of control of charges to the project as it begins to wind down resulting in an increase in spending at the tail end of the project causing damage to project budget. Lessons learned and recommendations: When assembling the team, it is important to include people from different areas of the project. This will enable to capture diverse points of view. Hold talks with the employees and filter out any key experiences.
Record project team feedback	Was there a sense of team in the project? Have there been any severe conflicts? How committed was the team to the project? Was the project team confident that the project can be realised? Did the team have the necessary skills to perform the project?
Record stakeholder feedback	How did the communications channels work? Did communications include the appropriate content? Was communication about the project received on time? Does the product meet the stakeholder's expectations? How effective were the process and tools to complete project work?

USING THE ABOVE INFORMATION ANSWER THE BELOW:

1. What techniques did you use to measure the team and individuals performance ? How did you develop your team?

2. Reflect on how you monitored the team and individual performance . Discuss how you demonstrated the following in your team:

a) Reviewing performance against KPIs?

b) Undertake performance review discussions?

c) Sharing communications from stakeholders with the team?

3. In reflection what team performance issues did you encounter and what action did you take to resolve it?