lesson 1

Make a one page business case that describes the business need and briefly describes your employee portal website development project.

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lesson 2

Refer to the Software Project Management Plan Outline. Make a software project management plan specific to your project that includes the items in the outline. You will use items you created in prior documents to populate the required information. Remember, this must be a professionally polished document as these types of documents are often shared with stakeholders and executives in order to gain buy-in and support.

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lesson 3

Use the Communications Plan template to establish a comprehensive communication plan for your project. This includes a plan for communicating with your stakeholders and the end-users of your product.

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lesson 4

Locate an appropriate proposal template or create your own to produce a proposal that contains your project specifics. Note that project proposals must be professionally polished documents because they are often used to gain approval and/or funding and resources to proceed with the project. Your proposal should contain, at a minimum, the items listed below. Note that you have already produced a good deal of this information; now it is time to put it into an easily consumable form for your stakeholders.

Introduction/Background Business Objective Current Situation and Problem/Opportunity Statement Critical Assumptions and Constraints Analysis of Options and Recommendation Preliminary Project Requirements High-Level Task (such as a work breakdown structure or Gantt chart) Schedule Estimate Potential Risks Exhibits (any visuals such as project Gantt or other charts that enhance the communication)

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lesson 5

Make a professional quality PowerPoint Presentation to communicate the specifics of your project to your key stakeholders. Include, at a minimum, the following slides:

Project Description Business Case (needs, benefits, goals) Project Scope Project assumptions, dependencies, and constraints Stakeholders Project team members Project schedule Risk Matrix Website mockup Communication Plans Training Plans Implementation Plans

training dates, etc.) Country A Country B Country C Department A Department BCommunications Management Plan Prepared by: Date: Collection and filing structure for gathering and storing project information Production schedule and resources for producing key project information Technologies, access methods, and frequency of communications Escalation procedures Stakeholder communications analysis (refer to your stakeholder analysis document): Stakeholders What communication or What level of detail is Frequency of project documents does necessary for this communication this stakeholder need? stakeholder (e.g., detailed report, phone call, meeting, high level presentation, etc.) Global Audience (Users) Communication Plan: Your project consists of more than just your stakeholders and project team members. Remember that you are delivering this product to end users. This means that as part of your project planning you must also consider their needs and identify what each group of users needs to know and when they need to know it. Also keep in mind that for a 5,000 person implementation, you may not roll out the site to all employees at the same time. Use the table below to create a plan for how, what, and when you will communicate with your global end-user audience. Users (examples to What communication does your Frequency of consider your roll- audience need (e.g., awareness communication out strategy below) communication, detailed and/or when communication, implementation communication dates, training opportunities, should occur.INT1106 Project Specifics and Associated Assignments Project managers plan, schedule, and control activities to satisfy project requirements and to meet business needs. Some of these activities include business analysis, requirements gathering, project planning, budget estimating, development, testing, training, and implementation. Throughout the duration of this course, you will work through the stages of a typical project lifecycle to produce common project documents and technical communications such as wireframes, mockups, quick reference guides and a user manual plan using the scenario below as a baseline for your project. Project Scenario: Your company has determined there is a need for an employee portal website to simplify access to commonly used information and resources to allow employees to become more informed and to increase the ability for employees to complete their own transactions. Areas of focus for this new website include a number of personalized self-service tools, information about onboarding, knowledgebases, work/life balance resources, benefits information, employee handbooks, and other searchable on-demand content. These resources must be available 24x7 and accessible from anywhere (home, work, mobile devices, etc.). Your company has approximately 5000 employees geographically dispersed around the globe. This global audience must factor into your design considerations; network and infrastructure requirements; training; usability design; user acceptance testing; and other implementation requirements. Additionally, your project team members are also located in a number of locations meaning you will have to consider varied time zones and virtual technologies to facilitate the project work. These resources do not report directly to you and come from a number of organizations across the company. This means you will need to identify strategies for dealing with conflict, managing work in a virtual environment, dealing with competing priorities, and managing performance when the resources do not report to you from an organizational perspective. You will be expected to incorporate the items below into your website design, keeping in mind that content management strategies should be employed to minimize clicks and keep core content categories together in an organized fashion. You may also add other features to your design: Employee expense report forms Tuition Reimbursement Electronic time cards . . . . . Employee handbook Knowledgebase (Ask an expert) Leave of absence requests Work/life balance 401K Plans . . . . Vacation requests Job postingsPolicies and procedures . Stock purchase plans Global holiday calendar . . . people directory Organizational charts Health insurance New employee orientation . . . . Suggestion box Training opportunities Success stories/employee spotlight Benefits Solid project plans document very specific and granular tasks. You may conduct research to review sample website development project plans and proposals to ensure you develop a comprehensive plan for your project. For each lesson, you will be expected to complete high-quality, professional documents and submit the specific items as defined below: Lesson 1 Use the Team Charter template provided to establish the charter for your project team. This activity establishes the foundation for your team to function effectively and is an important step Use the Stakeholder Analysis template to analyze the stakeholders associated with your project. Write a 1-page business case that describes the business need and briefly describes your employee portal website development project. Submit all completed documents. Lesson 2 Use the Scope Statement template to clearly articulate the scope for your project. Use the Work Breakdown Structure template to identify the tasks and subtasks for your project. Completing this step will help make the creation of your project Gantt chart easier. Refer to the Software Project Management Plan Outline. Complete a software project management plan specific to your project that includes the items in the outline. You will use items you created in prior documents to populate the required information. Remember, thismust be a professionally polished document as these types of documents are often shared with stakeholders and executives in order to gain buy-in and support. Submit all completed documents. Lesson 3 All projects have some level of risk. It is important to identify and manage the most critical risks in order to minimize or mitigate them. Using the Risk Identification template, list the risks you have identified for your project. You will use this list to assess the impact of each risk and prioritize how they are managed. Use the Risk Matrix PowerPoint Slide to plot the risks you identified in the Risk Identification document. Use the Communications Plan template to establish a comprehensive communication plan for your project. This includes a plan for communicating with your stakeholders and the end-users of your product. Submit all completed documents. Lesson 4 . Locate an appropriate proposal template or create your own to produce a proposal that contains your project specifics. Note that project proposals must be professionally polished documents because they are often used to gain approval and/or funding and resources to proceed with the project. Your proposal should contain, at a minimum, the items listed below. Note that you have already produced a good deal of this information; now it is time to put it into an easily consumable form for your stakeholders. . Introduction/Background . Business Objective . Current Situation and Problem/Opportunity Statement . Critical Assumptions and Constraints . Analysis of Options and Recommendation . Preliminary Project Requirements . High-Level Task (such as a work breakdown structure or Gantt chart) Schedule Estimate Potential Risks . Exhibits (any visuals such as project Gantt or other charts that enhance the communication) . In a Word document, create THREE email communications as follows:To: Project Stakeholders to communicate the status of the project. You can use the Progress Report Outline document to guide your communication. To: End-Users to communicate and raise awareness to the new employee portal website to build interest and excitement. To: Project Members to solicit feedback on your initial website design (include your wireframe so your recipients have a visual representation of your design ideas). Submit all completed documents. Lesson 5 Using the design techniques in your technical writing text, create a website mockup that can be communicated to your stakeholders, end-users, and project team members. Using your tool of choice, develop a professional quality quick reference card using your website mockup to instruct users on key features of your site. Create a professional quality PowerPoint Presentation to communicate the specifics of your project to your key stakeholders. Include, at a minimum, the following slides: Project Description Business Case (needs, benefits, goals) Project Scope . . . . Project assumptions, dependencies, and constraints Stakeholders Project team members . . Gantt chart/schedule Risk Matrix Website mockup . . . Communication Plans Training Plans Implementation Plans Submit all completed documents.Software Project Management Plan (SPMP) Outline for Project Name Prepared by: Date: I. Introduction Project Overview Project Deliverables II. Project Organization Process Model (what project management methodology will you use and why)? Organizational Structure (Create an org chart that identifies your internal stakeholders and your cross-functional matrixed project team) Project Responsibilities III. Managerial Process Management Objectives and Priorities Assumptions, Dependencies, and Constraints Risk Management (how will you identify risk)? Note that you will plot the risks you identify into a risk matrix to prioritize accordingly. Monitoring and Controlling Mechanisms (how will you monitor and control your project activities)? Staffing Plan (given that your team does not report directly to you, how will you handle conflicts in priority or issues with performance)? IV. Technical Process Methods, Tools, and Techniques (virtual technologies and processes to manage virtual project work) Software Documentation (discuss your plan for creating a quick reference card and user manual plan)