Lesson 10: Memorizing Transactions

1.A____ is any business agreement or exchange that you make with

another person or business.

2.The___ window allows you to enter a name for the transaction, whether or

not you want to be reminded about the transaction, and if so, how often you want to be

reminded.

3.The___ includes all transactions that have been memorized and the

memorized transaction groups that have been created.

4.When you specify a___ for a memorized transaction, you can choose for QuickBooks to

remind you of the transaction or to automatically record it for you.

5. If you have several memorized transactions that you always enter on the same day, you can

save time if you ____ them together.

Lesson 11: Customizing Forms

1.You use two basic concepts when creating custom business forms:________ and_________.

2.The___ window allows you to make customizations to a form, such as

applying a color scheme or adding a logo.

3.The____ tab on the Additional Customization form allows you to indi- cate

which titles and labels you want displayed on the screen or printed on the hard copy of a

form.

4.The___ tab allows you to add and reorder the columns on a form.

5. With QuickBooks_____ , you can change the design or layout of a form.

6. Holding down the_____ key when clicking on an object allows you to select multiple

fields at the same time.

7. The______ window lets you change the font type, style, size, color and

justification, and add or remove a border around the field.

8. You should use____ to see what your customized form will look like on screen before

printing it.

9. The____ window allows you to select your printer, the type of paper on which

you want to print your invoice, whether you want lines around each field, and the number

of copies you want to print.

Lesson 12: Using Other QuickBooks Accounts

1.You use____ accounts to track items such as the equipment and property

your business owns that are not for sale.

2.You use_____ accounts to track items you are likely to convert to cash or

deplete within one year, such as inventory.

3.You use____ accounts to track items that are scheduled to be paid within one

year, such as sales tax, payroll taxes.

4.You use____ accounts to track items such as car loans or mort- gages

scheduled to be paid over a term longer than one year.

5.You use______ accounts to track capital investment, draws, and retained

earnings.

6.Like any QuickBooks account, a Credit Card account has its own ____________ that lists all

the charges and credits you have recorded, as well as payments you have made.

7.Equity is the difference between what you have (your total ) and what you owe (your total

).

8.A_______ shows your company's assets, liabilities, and equity as of a

particular date.

Lesson 13: Creating Reports

1.You can use one of QuickBooks_____ reports to organize

and summarize your financial data so that you can make your decisions based on a com-

plete understanding of the numbers.

2.You can access any of the reports in QuickBooks from the Reports menu or the___________.

3. _______________ summarize information about items you are

viewing in your lists, forms, or registers with one click of a button.

They are predesigned reports that give you details about the information you are viewing at the moment.

4. To help you better understand the information presented in reports, QuickBooks allows you

to trace report data to the individual transaction level using______

5.You can____ data in a report by changing the Company Name, Report Title,

Subtitle, Date Prepared, and Time Prepared.

6.In most cases, you can have QuickBooks__________your QuickReport settings to produce

the same report in the future.

7.______ allow you to set custom criteria for transactions to be included in

the report.

Lesson 14: Creating Graphs

1. A graph is a valuable tool that provides you with a visual____________of your

financial data.

2.A____ the graph shows your data pictured as either a bar graph or a pie chart.

QuickBooks has six types of graphs, which provide up to 15 different views of your data.

3.The___ graph can be used to view your sales figures by item.

4.To control what data to include and how the data is displayed, you can__ graphs.

5.Displaying graphs in____ view often allows your computer to draw them on your screen

faster.

Lesson 16: Preparing Payroll with QuickBooks

1. There are various___ that you can sign up for to have Quick- Books calculate

payroll taxes for you.

2) To calculate payroll, QuickBooks needs four kinds of information:

1. ______

2. ______

3. ______

4. ______

3.To use QuickBooks's payroll calculation feature, you must set your company file to use

_______ calculations.

4.The____ stores general information about each employee, as well as payroll

information

5.To change or add information about an employee, you would use the____ window.

6.To change or edit information about a payroll item, you would use the___ window.

7.The QuickBooks____ wizard helps you set up your payroll.

8.The_____ area of the Preview Paycheck window shows company-paid taxes

and contributions that do not affect the amount of the paycheck (company-paid benefits).

9.There are two types of company payroll expenses you need to track:

1. _______

2. ______

10. If you are about to pay taxes or other liabilities, the____ report shows you how much to pay.