Lindsay works as a team leader for a marketing company; she runs a team of 10 individuals and is currently working on a business objective to reduce the cost of production in her department. The key method of achieving this goal is to reduce general expenses on materials, equipment and resources utilised. During her weekly review, Lindsay identifies an instance where material costs exceeded the budget due to overexpenditure. This situation arose because of the commencement of a new project and the refusal of a supplier to negotiate material costs. Unfortunately, the materials have already been acquired and used, rendering the possibility of returning them unfeasible. As per the organizational reporting process: - promptly make an informal record of the issue as soon as it arises - engage in discussions with relevant parties to determine appropriate corrective measures - document the issue in the business plan, providing a comprehensive description alongside the planned steps for rectification What steps should Lindsay take to report the issue outlined to ensure it follows the organisational procedures?