ll. Program Development This part requires you to develop a Praject Plan on a specific program that is needed by the organisation''s consumers. Specifically, you will be required to develop a Project Plan with that includes the following: Objectives and scope, outcomes and outputs Stakeholders Resource Management Risk Management Communication Management Read all instructions carefully before proceeding. Steps to take: 1. Locate the Profect Plan form on the next page. Guidance: It is recommended that you print a copy of the Fragject Plan since this will be used in a meeting with your co-workers. . Review all the parts of the Project Plan and answer them completely. . Ensure that there are at least two (2) co-workers with you when you have the meeting. Since this is a planning meeting, it would involve the input of other people to come up with the best output afterwards. . To complete the form, you are required to: a. Provide the organisation's name, the purpose of the project plan and project title. Fill out the succeeding parts of the plan. The template found below has tips/guidance that can help you provide what is being asked. Guidance: Note that the text in red and orange are sample entries and can be changed by the candidate. . Hawve your supervisor approve the finalised form by signing on the last page of the Project Plan. . Ensure that you have your co-workers sign on the front of the Project Plan under \"Sign Off.\" IV. RESOURCE MANAGEMENT A. Budget and Expenses Guidance: Identify the project's funding sources, budget and expenditure. Information provided for the project can reflect a certain span of the project, a specific stage of phase or the entire length of the project. Source of Funding Total Project Funding (per session) Project Budget Overview Total Project funding (10 sessions of Arts and Crafts program) e.g. project duration $ Expenditure for (minus) $ Expenditure for (minus) Remaining budget for life of project (equals) Preliminary allocation for stage for 10 sessionsBudget Allocation Guidance: Items in this list are intended as example only. Delete items from the following table as required. (Project / Stage X / Time Duration) Operating Expenses (dependent on time range of project) |TD (Stage Y) $,000 TD (Stage Z) $,000 5 $ S 5 5 Total - Salary (1) $ $ $ Total - Operating Costs (2) S $ Total - Capital Expenditure (3) $ Total Expenditure (1)+(2)+(3) $ B. Other Resources Guidance: List all other resources needed to complete the project (e.g. materials required, venue, etc.)REACH COMMUNITY COLLEGE C. Risk Register Timeline for Likelihood/ Mitigation Actions Id Description of Risk Impact/ consequence Owner Mitigation Seriousness (Preventative or Contingency) ActionV. COMMUNICATION MANAGEMENT Guidance: List down all the ways that communication can be facilitated between Planning team and the stakeholders of the project.LUWIIIUMNI T WkkEWE Program Implementation and Monitoring For this part of the assessment, you are to implement the Project Flan that you developed. However, if this is not possible within the organisation, it will be best that you get involved in the implementation of one of the organisation's programs. This part of the assessment you are also expected to monitor the implemented program and review if the processes and events within the program are accomplished or achieved. Read all instructions carefully before proceeding. Steps to take: 1. Implement the Project Plan that you developed. Where this is not possible, you can coordinate with your supervisor and get involved with implementing one of the organisation's programs. . Locate the Progject Monitoring Sheet provided on the next page. Perform a review of the processes of the project that were implemented to check if set outcomes and outputs were achieved. . Review all the parts of the Project Monitoring Sheet and answer them completely. . Monitoring should be done at least twice (2x) during your placement. This is to see if there are changes within the time frame that you are working in the organisation. . Ensure that your supervisor/relevant personnel has signed the Project Monitoring Sheet. . Submit two copies of the Project Monitoring Sheet as seen on the next page. COMMUNITY COLLEGE PROJECT MONITORING SHEET 1 IMPORTANT: Two (2) completed Project Monitoring Sheets must be submitted, one (1) for each instance of monitoring conducted for your project/program. Project name: Organisation's name: Date: Monitoring parameter Indicator Ownership Data Estimated What is being (Quantity. Source/Method (Who is Timeframe cost measured/monitored?) etc.) responsible?)COMMUNITY COLLEGE Overall Feedback Proposed date of next review: PREPARED BY Name: Supervisor/Qualified Observer's Signature (must be hand-signed): Signature (must be hand-signed): Date:REACH COMMUNITY COLLEGE PROJECT MONITORING SHEET 2 Project name: Organisation's name: Date: Monitoring parameter Indicator Ownership Data Estimated (What is being (Quantity. Source/Method Who is Timeframe cost measured/monitored?) etc.) responsible?)REACH COMMUNITY COLLEGE Overall Feedback Proposed date of next review: PREPARED BY Name: Supervisor/Qualified Observer's Signature (must be hand-signed): Signature (must be hand-signed): Date:REACH 3% COMMUNITY COLLEGE IV. Program Evaluation For this part of the assessment, you are asked to conduct an overall evaluation for the program that was implemented. In this evaluation, you are not just monitoring the sections or stages that were already marked done but see if the overall goals and objectives have been achieved and to see what effects they have produced. Read all instructions carefully before proceeding. Steps to take: 1. Locate the Program Evaluation Sheef on the next page. 2. Review all sections of the Program Ewvaluation Sheet and answer them completely. 3. To complete the form, you are required to: . List down the outcomes and the deliverables and set their indicators. . Make sure to list the people responsible for each outcome and the time frames when they should have been completed. . Indicate if they were achieved or not. d. Provide a short description of the reason why they were not achieved if your answer is 'no' in letter c. . Answer the other remaining questions that follow to have a clearer picture of what happened after the project was implemented. 4. Have the form signed by your supervisar. COMMUNITY COLLEGE PROJECT EVALUATION SHEET Project name: Organisation: Expected/Target Outcomes, Time Achieved Indicator(s) Ownership Reason for not achieving Specific frame (Yes or No) objective or outcome objectivesREACH Y COMMUNITY COLLEGE A. Achievement of Project Outcomes and Deliverables Have all set outcomes, deliverables, and objectives achieved and acquired within set time frames? O Yes O No If yes, explain how they are achieved. If no, explain why they weren't achieved. B. Timelines/Timeframes For the achieved outcomes and deliverables in A, was the set schedule followed? O Yes O No If no, what issues were encountered along the way?REACH COMMUNITY COLLEGE C. Actual costs vs Budgeted costs Did the project go beyond the budget? O Yes O No If yes, list down the extra expenses that were encountered. If no, was there budget left? How was the budget maintained?REACH COMMUNITY COLLEGE D. Other problems and issues Aside from the issues mentioned, were there other issues or problems encountered? O Yes O No If yes, what are they and how were they addressed? E. Learnings and Recommendations What have you learned from this project? What effective methods you used can you recommend to be used again in future projects? What effective methods you used can you recommend to be used again in future projects? PREPARED BY Name: Date allocated: Signature (must be hand-signed): Date prepared: Supervisor/Qualified Observer's Signature Signature Date: (must be hand-signed)